Sherpany achieved savings 5X greater than initial projection of $10,000

About Sherpany

Sherpany is the leading meeting management solution designed to meet the unique needs of the board, board committee, and executive meetings. Based in Switzerland, Sherpany’s solution streamlines the entire meeting process—from preparation and asynchronous collaboration to the distribution of digitally signed meeting minutes and action items—to make meetings more productive and thus enhance company performance.

We had a conversation with Bruno, the Technical Lead, who is responsible for managing and maintaining all applications used in Sherpany. Let’s dive in.

The technology department’s struggles with visibility into their SaaS apps resulted in three key challenges:

Overspending and shadow IT: Limited insight into the cost and size of infrastructure for each application or department leads to overspending and shadow IT.

Redundant applications: Departments could independently purchase applications, leading to redundant tools and wasted resources.

Limited optimization options: Tracking applications and costs on sheets didn’t offer any options to optimize SaaS applications.

Using Zluri's platform, 45% more unmanaged applications were discovered, leading to a total of 130 identified applications:

Initially, Bruno thought Sherpany had 90 SaaS applications. In a matter of a few steps, Zluri’s Unified SasS Management platform provided comprehensive visibility into 130 SaaS applications. Zluri discovered these applications from its integration with Google Workspace SSO and agents who helped discover applications from the cloud and devices.

This empowered the IT department to make more informed decisions, optimize resources effectively, and enable more effective resource allocation and budget planning for the coming years.

“The biggest pain was spending money on applications we didn’t even know existed. Zluri’s visibility into apps literally helped us a lot with designing the budget and the strategy for the coming years.” - Bruno, Tech Lead, Sherpany.

A new, streamlined procurement process:

Zluri facilitated centralized application management, which uncovered all the redundant applications and unused licenses across applications/departments in one single dashboard.

This centralized approach streamlined Sherpany’s entire procurement process, ensuring the real-time monitoring of applications used within the organization, which allowed the effective reconciliation of licenses.

“The application onboarding process was sloppy and decentralized, which didn’t lead to good ROI. Zluri streamlined this process for us, and now we manage it all from one dashboard” - Bruno, Tech Lead, Sherpany.

Realized savings were 5X greater than their original expectations:

Zluri's optimization features combined all cost-cutting scopes in one dashboard, enabling Sherpany to act on the insight-led decision-making data.

Initially, Sherpany expected to save $10,000 annually. After eliminating shadow, redundant, and unused applications and licenses, they realized savings of $55,000 - a 5X increase over their expectations.

“The optimization feature is my favorite feature. It makes all the difference for me and my conversations with management and our stakeholders. Amazingly, I can see all the possible savings in real-time on a single screen.” - Bruno, Tech Lead, Sherpany.

By partnering with Zluri, Sherpany successfully overcame the challenges of managing its application landscape, achieving greater visibility, efficiency, and cost savings. Zluri's comprehensive platform and exceptional support have positioned Sherpany for continued success in optimizing its technology infrastructure and total cost of ownership.

"Zluri is a great product with even better support. Our customer success specialist has been amazing and has made a big difference in our experience." - Bruno, Tech Lead, Sherpany.