21st January, 2021
In our earlier articles, we have discussed one of the most popular productivity suites i.e. the Google Workspace. In this article, we discuss some of the popular alternatives of Google Workspace.
Perhaps the most renowned and most similar alternative to Google Workspace, Microsoft 365 matches Google Workspace feature by feature & pricing by pricing. Microsoft 365 includes Microsoft Word (Document Editor), Excel (Spreadsheet Application), PowerPoint (Presentation Tool), OneDrive ( File storage and sharing), Teams ( Web conferencing & chat-based collaboration), Exchange ( Email hosting ) and SharePoint (web-based collaboration). Office 365 also integrates with other platforms within the Microsoft ecosystem, including Microsoft Dynamics 365 (An ERP & CRM software).
The Microsoft Business Basic plan comes at $5 per user per month with an annual subscription and allows organizations to host online meetings with up to 300 participants, Email hosting with 50GB mailbox, 1 TB OneDrive storage, Use of the custom domain ( firstname.lastname@example.org ), Spam & malware protection with 99.9% uptime guarantee & more.
The next plan, Microsoft 365 Business Standard is comparable to Google Workspace’s Business Standard plan (costing $12 per user per month) and comes at a price of $12.50 per user per month with an annual subscription. This plan is good if you want access to the desktop versions of Word, Excel, Powerpoint, Outlook & OneNote. Each user can access each app in up to 5 devices. Apart from this, Microsoft 365 Business Standard plan also gives access to Microsoft Bookings (An online booking & scheduling app) & MileIQ (A mobile mileage tracking app).
Microsoft 365 Business Premium is the higher-level plan which comes at $20.00 per user per month and adds extra layers of security against sophisticated threats hidden in email attachments and links, cutting-edge defenses against zero-day threats (that hasn't been seen before and doesn't match any known malware signatures), ransomware, and other advanced malware attempts with Microsoft Defender for Microsoft 365. This plan also packs advanced endpoint management with Microsoft intune. Enables unlimited cloud archive and long-term preservation policies with Exchange Online Archiving to ensure you never lose an email.
Our Take: Microsoft 365 is the most well known & most similar (feature-wise) alternative to Google Workspace. And its pricing plans are also similar. You might want to go for it if you are looking for desktop apps with enterprise-grade security. Also, the data formats between Google Workspace & Microsoft 365 are compatible if you are looking to switch from one option to another.
Zoho offers an affordable Google Workplace alternative in the form of Zoho Workplace, an integrated online office application suite that includes an email hosting platform, Document Management System, Chat software, A spreadsheet app, A word processor, A presentation tool, Social Intranet Solution, Web conferencing tools and more. A user can gain access to features such as 30 GB mail storage per user & up to 5 Gb cloud file storage(shared) per user in its Zoho Workplace standard plan. And 100 Gb mail storage & up to 100GB per user shared Workdrive storage in Zoho Workspace Professional plan. Zoho also gives you options to set data retention policies, eDiscovery, Auditing Logs similar to Google Workspace.
Our Take: Zoho is a low-cost alternative to Google Workspace. While the Google Workspace Business Starter Plan costs $6 per user per month, Zoho Workspace Standard plan costs only $3 per user per month. Zoho also has mail only plans.
Dropbox started as a consumer cloud storage software but has expanded into a full-fledged workplace collaboration suite for documents. Dropbox makes it easy for teams to store files & folders in centralized cloud space, share inside & outside organisation, edit documents in real-time & provide feedback. It also integrates with many popular apps to automate workflows.
Dropbox Business Standard starts pricing at $12.50 per user (paid annually), starting 3 users with 5 TB space per user with 180 days of File Recovery, File transfer of size up to 2GB, 180 days of recovery, 2 step authentication, document watermarking, Microsoft 365 Integration etc.
Dropbox Business Advanced pricing starts at $20 per user per month giving users everything that is included in the standard plan plus the option to Send files up to 100 GB with Dropbox Transfer, including additional customization options. Advanced user management tools with Single sign-on (SSO) integration & Invitation enforcement means faster & easier user onboarding.
For enterprise customers, it also provides custom solutions including a centralized admin console to view and manage all of your business teams at the same time, Enterprise mobility management, Training for end-users & admins, And 24/7 phone support.
Our Take: Although Dropbox Business doesn’t offer the same full feature set as Google Workspace, it does go toe-to-toe with Google Drive for Business, making it the perfect alternative for organizations looking for affordable cloud storage.
Bitrix24 is a cloud collaboration platform including chat & video, social intranet, email, calendars, document management, HR systems, Gant charts, Project management, Task management, Time tracking, Kanban, Pipeline management, Lead management, Quotes & invoices, Email marketing, Customer support & Customer Relationship Management.
The advantage with Bitrix24 is that it has a free plan which gives you all the basic features of CRM, Tasks & Project, Communications, Chat & video calls, Online store, Contact center, Administration, etc., and storage up to 5 GB for unlimited users.
Beyond the free plan, its pricing plans are divided into Start+ ($24 per month for 2 users), CRM+ ($69 per month for 6 users), and Project+ ($69 per month for 24 users). Project+ plan is cheaper than CRM+ but comes with a limited number of features as compared to CRM+ plan. Apart from these Bitrix24 offers two more plans Standard ($99 per month for 50 users) and Professional ($199 per month for unlimited users) which offers all features in full.
Our Take: Bitrix24 is great for companies that are on a budget as it offers a 100% free version with unlimited users and a decent list of features. It is also a good choice if you are looking for features of Workspace plus a little more. Also, Bitrix24 has a self-hosted version option where you can install & run the software on your own servers & own your data completely.
Rackspace provides a webmail & cloud storage service at a fraction of the cost of what Google Workspace provides. The Rackspace Email plan costs $2.99 user/month and gives professional email service with up to 25GB storage with premium spam & virus protection, 100% uptime guarantee which works with outlook.
Rackspace Email Plus plan adds 30 GB of file storage & MS office compatible apps at a cost of $3.99 per user per month. If you want email archiving functionality too, you can go for the next level plan costing you $6.99 per user per month.
Our Take: Rackspace offers very limited features at a low price. You may take a look at it if you are looking for just email & cloud storage facilities.