SaaS Management
• 8 min read
5 Vital Strategies for Unlocking Sustainable Business Growth
28th September, 2023
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IT managers play a crucial role in driving their organization's success through the adoption and management of SaaS solutions. To ensure sustainable business growth, they must implement robust strategies for optimizing SaaS utilization, adoption, and security.
Let's explore the key components of successful SaaS management strategies that help IT managers unlock this potential for growth and efficiency.
Effective SaaS management empowers you and your organization to make the most of your SaaS investments, drive down costs, and boost operational efficiency. It serves as a cornerstone of your successful business strategy in today's hyper-competitive marketplace.
For instance, imagine your company utilizes a cloud-based inventory management SaaS app. By leveraging the benefits of SaaS technology, you are able to scale your operations, streamline your inventory processes, and reduce costs. However, without proper SaaS management, you risk facing operational inefficiencies, security breaches, and the inability to make informed decisions based on accurate data.
Effective SaaS management is thus essential for you to achieve sustainable growth, reduce risk, and maintain a competitive edge in your industry.
By implementing effective SaaS management practices, you can reduce costs, streamline operations, manage data effectively, and ensure security and compliance, leading to sustainable growth.
As an IT manager, achieving sustainable growth with SaaS management is crucial in ensuring your organization's success. However, this can be challenging, given the complex and rapidly-evolving nature of the SaaS landscape. To help you navigate these challenges, there are certain strategies for achieving sustainable growth with SaaS management. Let’s explore:
Achieve Sustainable Growth with SaaS Management
Let's explore together some of the most effective strategies for achieving long-term success in the dynamic world of SaaS management..
1. Regularly review and optimize your SaaS stack
Without regular review and optimization, your organization may continue to pay for tools that are no longer necessary, redundant, or underutilized. This can result in unnecessary expenses that can add up over time, ultimately leading to a waste of resources and missed opportunities for cost savings.
Moreover, neglecting to optimize your SaaS stack can lead to a cluttered and disorganized tech stack, impeding efficiency and productivity. Multiple tools with overlapping functionalities can cause confusion and make it difficult for your team members to know which tools to use for which tasks. This confusion can lead to frustration, wasted time, and errors, ultimately affecting the organization's overall performance.
On the other hand, regularly reviewing and fine-tuning your SaaS stack can unlock a plethora of benefits. Not only does it enable you to weed out redundant tools, but it can also lead to significant cost savings by identifying and eliminating unnecessary subscriptions. By redirecting these funds towards essential tools or projects, you can drive innovation and growth within your organization.
Moreover, optimizing your SaaS stack can streamline your team's workflows, enabling them to manage multiple tools more efficiently and effectively. You can significantly enhance their productivity and output by ensuring that your team members are equipped with the most efficient tools for their tasks.
To mitigate risks related to SaaS stack in an organization, it is essential for you to implement a comprehensive SaaS management platform that can help discover, monitor, and manage SaaS apps effectively. One such platform is Zluri, which offers enterprise SaaS management software with a wide range of features to help you maintain the security of your organization’s sensitive data.
It is designed to help your IT teams discover, track, and manage your SaaS applications in one centralized location. With cutting-edge discovery methods, you can identify over 225,000 apps, no matter how obscure or forgotten they may be.
But that's not all. Zluri also integrates with over 800 applications, so you can easily track usage and manage subscriptions from one central dashboard. The event tracking capabilities allow you to identify and investigate any suspicious activity within your organization, ensuring the security of your company's data.
By using Zluri, you can streamline your SaaS environment, reduce costs by eliminating unused or redundant tools, and ensure compliance with industry regulations. Plus, the platform is user-friendly and easy to implement, so you can start seeing results right away.
2. Implementing a centralized SaaS management system
Implementing a centralized SaaS management system is crucial for organizations that use multiple SaaS tools to enhance their operations and productivity. Without a centralized system, you may encounter several challenges that can adversely impact the organization's financial outcomes.
The most significant challenge is the lack of visibility and control over SaaS tools used by different departments, making it difficult to monitor usage and manage licenses effectively. This could lead to overspending on unnecessary tools or underutilization of expensive ones. Additionally, you may struggle to ensure compliance with industry regulations, which could result in hefty fines, lawsuits, and reputational damage.
The absence of collaboration and communication between teams is another challenge that you may face without a centralized SaaS management system. Different teams using different SaaS tools can lead to siloed communication and hindered collaboration, ultimately affecting productivity and decision-making.
In contrast, implementing a centralized SaaS management system like Zluri provides a comprehensive view of all SaaS applications used in the organization. With Zluri, you can discover, manage, optimize, and automate SaaS applications from a single platform. This enables visibility and control over usage, licenses, and compliance, allowing you to optimize license utilization, prevent shadow IT, and right-size SaaS stack, thereby maximizing your investment in SaaS applications and minimizing wastage.
One of the most significant benefits of using Zluri is its ability to automate IT tasks, such as SaaS procurement, onboarding, offboarding, and renewal reminders. This saves your time and enables you to focus on more strategic tasks that drive organizational growth.
Zluri also eliminates SaaS wastage by identifying duplicate, unused, and underused apps, and consolidating apps with overlapping functions. This results in a streamlined SaaS stack, reducing complexity and improving overall productivity.
3. Regular auditing and optimization of SaaS usage
Regular auditing and optimization of SaaS usage involve closely examining your organization's software usage to identify areas where improvements can be made, such as unused licenses, inefficient workflows, or redundant applications. By doing this, you can uncover potential inefficiencies that are draining your resources and identify opportunities to streamline your software stack and optimize your SaaS strategy.
One of the biggest benefits of regular SaaS auditing and optimization is cost savings. By identifying unused licenses or underutilized applications, you can eliminate unnecessary expenses and redirect those funds to more valuable software investments.
Optimizing your workflows and streamlining your software stack can reduce your team's time and resources on software-related tasks, improving productivity and freeing up resources for other critical initiatives.
But beyond cost savings and productivity gains, regular SaaS auditing and optimization can also help you enhance your overall SaaS strategy. By staying up-to-date with the latest software trends and technologies, you can identify new applications or services to help your organization stay competitive and achieve its goals.
By continually evaluating and optimizing your software usage, you can ensure that your SaaS strategy remains aligned with your business objectives, helping you stay agile and responsive to changing market conditions.
With Zluri, you can finally bid farewell to the headaches of auditing and optimizing SaaS usage. The platform provides valuable insights and analytics that help identify redundant and underutilized applications, enabling you to optimize your SaaS spend and ensure that you're only paying for what you need. Say hello to significant cost savings and goodbye to overspending!
But wait, there's more! Zluri goes above and beyond just helping you optimize your SaaS spend. It also offers a comprehensive platform for IT auditing, implementing an IT audit trail, and logging all user actions for security monitoring and incident investigation. It brings all necessary vendor data into a single dashboard, allowing you to keep track of vendor practices and ensure compliance with industry standards.
With Zluri, you can easily monitor all SaaS applications, their users, and vendors and get real-time data on user activity. The platform's assistance helps your IT teams pass audits and maintain regulatory compliance.
4. Streamlining SaaS procurement and vendor management
To ensure that your organization gets the best value for its money and that SaaS tools work as intended, you must develop an efficient and effective process for procuring new tools and maintaining relationships with vendors.
One of the key challenges that you face in streamlining procurement and vendor management is choosing the right SaaS tools for your organization's needs. This requires careful consideration of factors such as functionality, compatibility, and cost. You must also ensure that the procurement process is efficient and transparent, so they can quickly and easily acquire the necessary tools.
Once SaaS tools are in place, you must work closely with vendors to ensure that they are integrated smoothly with your organization's existing workflows. This requires building strong relationships with vendors, staying on top of updates and new features, and troubleshooting any issues that arise.
By working closely with vendors, you can ensure that your organization is getting the most out of the tools it has invested in and that they are working as intended.
With its benchmark data, Zluri empowers procurement professionals to make informed decisions and achieve up to 50% savings on SaaS costs. But that's not all - Zluri also helps you manage your SaaS contracts by storing all the important information and files in one place.
This makes it easy for both the procurement and IT teams to negotiate with vendors proactively and stay on top of contract renewals. With this approach, you can easily track and manage the SaaS vendors, contracts, and pricing, thereby eliminating the need to sift through multiple systems or spreadsheets.
Zluri gives you complete visibility into your SaaS stack, tracking all the applications used in your organization and providing usage data such as owner name and cost. With this information, you can eliminate wastage, find unused and underused apps, and combine apps with similar functions to optimize your SaaS spending.
The platform also provides real-time insights and spending reports that help you understand SaaS usage across departments, users, and apps. This enables you to optimize your SaaS spending by identifying areas where you can cut costs and improve efficiency.
5. Implement security and compliance policies
Implementing security and compliance policies is essential for any organization to protect itself against data breaches, regulatory violations, and reputational damage. There are several benefits to implementing these policies that can help organizations achieve their goals and objectives.
Firstly, implementing security measures such as access controls, firewalls, antivirus, and encryption reduces the risk of data breaches. These measures ensure that only authorized personnel can access sensitive data, and encryption ensures that even if data is stolen, it is unreadable to anyone who does not have the encryption key. This protects the organization's intellectual property, customer data, and sensitive business information.
Secondly, implementing compliance policies and standards helps organizations adhere to regulations, avoiding legal action and costly fines. Compliance standards such as PCI DSS, SOC 2, and ISO 27001 provide a framework for your organization to follow, and demonstrate their commitment to protecting sensitive data. This helps to build trust with customers, employees, and partners, as they can be confident that their sensitive data is being handled securely and in compliance with applicable laws and regulations.
Thirdly, implementing security and compliance policies helps to safeguard the organization's reputation. Customers, employees, and partners trust your organization with their sensitive data, and any breach of that trust can result in long-term reputational damage and loss of business. Implementing security measures and compliance policies shows that the organization takes data protection seriously and is committed to protecting its stakeholders' sensitive data.
To address the above factors, Zluri provides comprehensive security and compliance information solutions for SaaS applications, offering events, statistics, shared data insights, and compliance and security probes. The solutions are designed to help you achieve compliance by working towards meeting every regulatory requirement.
Zluri's security solutions provide data encryption using state-of-the-art encryption algorithms, which ensure that sensitive data remains secure and protected. Moreover, its comprehensive and auditable logs of key activities allow you to monitor the apps' security and ensure that they meet compliance requirements.
Zluri's data retention policies ensure that all the data collected, such as SaaS app usage metrics, is stored securely and backed up for a period of 60 days. This data can be retained indefinitely unless a removal request is made. This means that you can have peace of mind knowing that the data is safe and can be retrieved if needed.
You can view critical apps with high threat levels and risk scores based on the data shared. This provides you with an overview of their app's security status and helps them identify any potential threats that need to be addressed.
Zluri's compliance enforcement framework platforms also help you stay compliant with industry standards such as ISO 27001, SOC 2, GDPR, and more. Compliance frameworks provide the necessary tools and guidelines to ensure that their SaaS apps meet regulatory requirements, reducing the risk of fines and other penalties.
Overall, effective SaaS management is essential for driving sustainable business growth in today's technology-driven world. You must go beyond selecting the right tools and implement strategies that optimize SaaS utilization, adoption, and security. With Zluri's platform, you can unlock the full potential of your organization’s SaaS apps and drive efficiency and growth within the organization.
So, if you want to take your organization's SaaS management to the next level and stay ahead of the competition, book a demo for Zluri today and see the difference for yourself!
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