Lifecycle Management

  • 5 min read

Zluri Lifecycle Management Overview

Rohit Rao

22nd February, 2023

SHARE ON:

Are you trying to cope with the fast-paced business environment? If yes, it's high time for you to streamline your business processes and cut down on time-consuming tasks. One way to do this is by automating repetitive IT tasks. 

You might think, how and why? Zluri is this solution. In this article, we'll discuss how Zluri, an intelligent lifecycle management platform, can save IT teams valuable time and energy while increasing efficiency and reducing errors.

You've hired the best talent for your organization. Your organization is expanding. New talent is joining in every month. People are being promoted. Roles are changing fast. With your team spread across the globe, people are also moving into new territory. You have the resources available to keep everyone productive and the company growing. But how do you manage each employee's lifecycle in the organization? 

Changing roles and new hires will create a need for quick assignment of required apps, keeping the usage rights in mind. The IT management team has to coordinate with the HR team for a smooth onboarding experience. The employees must be given access to the right set of apps to keep them productive and use the available resources.

With so much happening simultaneously, managing each employee's lifecycle in an organization can waste thousands of hours and dollars. You can save time, money, and resources by implementing Zluri's Lifecycle Management Platform.

Zluri lets you automate each step of an employee's lifecycle in the organization, i.e., onboarding, mid-lifecycle, and offboarding. However, aligning the available resources with each stage of the employee lifecycle is challenging. In addition, the increasing SaaS sprawl and shadow IT can lead to huge expenses and underused apps. 

You can spend days getting approvals or figuring out which department uses what apps and which role requires access to which apps. The time-consuming method of maintaining spreadsheets is optional.

The defined usage rights for an app can let you do away with missed or late approvals. In addition, you can assign apps to a new employee on day one based on their role and department with Zluri. Let's look at how you can automate each step of an employee's three significant phases during their stay at your organization with the Zluri Lifecycle Management platform.

Onboarding A New Employee

Coordination between the HR and IT departments is of utmost importance when it comes to onboarding a new employee. So how can Zluri make it easier? With a library of over 225,000 apps, you'll have access to all the tools you need to get the job done.

Zluri integrates with various HRMS, such as Zoho Recruit, Bamboo HR, etc.; hence, you don't have to update the IT team manually for each new employee. Zluri's intuitive interface makes it easy to set up automation with just a few clicks. The workflow module allows you to streamline your onboarding process among the ten available modules. 

Click on "Workflows" → "Onboarding" from the options at the bottom of the page. This will take you to a page with various features such as Overview, Drafts, Playbooks, Recent Runs, and Automation Rules that you can use to customize your workflow. 

To create a new workflow, click on the "New Workflow" button in the top right corner and select the users and required applications. After making your selections, click "Run," and your workflow will be saved as a Playbook for future use. 

You can reuse or delete the playbooks as per your requirements. This workflow automation is fast and provides real-time access to SaaS apps that increase the overall employee experience and impact the organization's productivity and growth.

One of the standout features of Zluri is its contextual app recommendations. This feature provides suggestions for apps and tools based on the new employee's department and role, ensuring they have everything they need to be successful in their new position.

Additionally, Zluri offers intelligent in-app suggestions, which can assist in adding employees to the appropriate channels, groups, or projects they will be working on.

This convenient feature saves time and effort by automating the onboarding process and improving speed, accuracy, performance, reliability, and scalability.

Streamline your workflow and make onboarding a breeze with Zluri.

Mid-lifecycle at the organization

During their stay at an organization, an employee's need for apps and their role in the organization will never remain static. 

If the organization is small, it is easy to handle things manually. But for larger organizations, where there is a constant change in roles and responsibilities or new projects come up, and your employees need access to recent apps, you can't depend on spreadsheets to monitor the flux. 

A mid-lifecycle may include a role change, promotion, or geo-shift. How do you handle this dynamism in a large organization?

This can be resolved through Employee App Store. The employees can check the apps available to them through the app store based on their department. They can also request new apps not available in the library and check the approval status of the requested app in the app store. This leads to complete transparency and autonomy. The employee does not have to wait for days or weeks for approvals.

The IT team has direct access to the requested apps. They can also decide which apps will be visible to an employee. The bottleneck of raising tickets for app approvals is removed with Zluri's employee app store.

With decentralized app procurement, the risk of shadow IT increases. However, with the employee app store, the provisioning of apps can be managed by the IT team from a single dashboard, and employees can see at what stage their approval requests are for apps that are not available in the library.

The autonomy and freedom of the employee are not compromised. The administrative problems do not cause a delay. A single department or the IT team can manage app usage optimization. This helps in saving thousands of hours and dollars.

Offboarding

An employee can either resign or may be terminated in extreme cases. However, access to apps can lead to sharing of data. While being part of the company, employees are given access to sensitive information. Therefore, an organization needs to secure data and follow compliance guidelines.

When employees leave an organization, the access and rights provided to them must be revoked. Zluri allows you to check which apps a particular employee uses at the organization. Deprovisioning or revoking usage of apps can be done through a single click on Zluri.

The IT team need not coordinate with managers to check the level of access available to a team member. They need to know when an employee is leaving. No manual tasks are required. An automated de-provisioning workflow can be created based on the role and department of an employee. And with a single click, all access can be revoked.

Another important aspect of Zluri's offboarding process is streamlining data retrieval and reassignment. For example, before terminating an employee's license, Zluri takes a backup of all data in the apps they were using. This way, you can easily transfer the data to a new owner, ensuring that valuable information is not lost.

With Zluri's offboarding automation process in place, you can rest assured that your company's data is secure and that the offboarding process is handled seamlessly.

Zluri- An Intelligent Lifecycle Management Solution

Zluri's Lifecycle Management offering is a game-changer for organizations looking to streamline and automate their processes. Its customizable automation capabilities allow you to easily create workflows that fit your specific needs and replace manual tasks. 

Even if multiple employees join or leave on a particular day, Zluri allows you to control every aspect of the employee lifecycle through a single dashboard. As a result, hours are well-spent in creating manual workflows and approval hierarchies. Instead, automated workflows for both onboarding and offboarding can be created as playbooks. 

Zluri also allows you to create a three-level approval hierarchy from the dashboard. The employee, too, can view the approval status for an app through the employee app store. Zluri gives you complete control over the lifecycle management of employees with speed and agility, keeping the organization productive while saving time and money.

Don't waste any more time on manual labour. Instead, experience the power of automation with Zluri. Book a demo with us today to learn more about how we can help your business thrive!

About the author

Rohit Rao

Rohit works in the Community and Marketing Team of Zluri and is a strong advocate of community led growth.