Automation

  • 6 min read

How Zluri Helps Get More ROI From Okta Investment

Rohit Rao

5th September, 2023

SHARE ON:

With the rise of SaaS adoption, IT managers and their teams are tasked with managing many tools to maintain efficiency and security. However, a common challenge emerges amidst the ever-expanding toolset - the time and effort invested in managing these tools, particularly platforms like Okta, can become overwhelming for your IT team.

Your IT team spends a lot of time using Okta and its related processes. Okta has emerged as an identity and access management (IAM) tool, garnering widespread popularity for its pivotal role in bolstering security and efficiency across organizations. From creating users’ accounts to authenticating users, your IT team heavily depends on Okta for smooth operations.

However, some tasks in Okta can be time-consuming due to manual efforts. Your IT team often invests hours in managing user access, handling permissions, and overseeing various aspects. While this time is necessary, it can be streamlined through automation. 

Imagine an organization with hundreds of employees using Okta to access their various applications. Each time a new employee joins, or an existing one needs different access permissions, your IT team has to manually update and manage these settings in Okta. This process can be quite time-consuming, especially as the company grows.

This is where Zluri comes in to help. Zluri empowers you to automate these tasks effectively. By seamlessly integrating Zluri with Okta, you unlock a set of powerful features that save IT teams valuable time. 

Tasks like user onboarding, offboarding, and access management can be automated, allowing your IT team to focus on more important work. This connection between Zluri and Okta boosts productivity and lets your IT team concentrate on strategic initiatives.

This blog post will help you explore all the tasks that can be automated within Okta, empowering your team to improve productivity.

Automate Tasks in Okta with Zluri’s Automation Capabilities

With Zluri, you can automate tasks, reduce employee manual work, and make your workflows smoother.

Let's explore how Zluri can help manage tasks in Okta effortlessly.

1. Users and applications

• Discover users holding Okta’s licenses

With Zluri's powerful discovery engine, your IT team can discover which users hold Okta licenses effortlessly. Zluri provides a user-friendly interface with a clear overview of your Okta license distribution across your organization. This enables your team to make informed decisions about license allocation, reallocating unused licenses, and maintaining compliance effortlessly.

• Identify users’ activities

Safeguarding your application stack requires vigilant user management. Zluri's integration capability helps you identify inactive users, reducing potential vulnerabilities in your application ecosystem. Inactive users can pose a significant risk by providing an entry point for unauthorized access. 

With Zluri, your IT team gains the ability to proactively identify and manage inactive accounts, reducing the attack surface and strengthening your overall security posture. Keep your applications locked down with Zluri and ensure that only active and authorized users have access to your valuable resources.

In a world where robust security is paramount, Zluri is your partner in effortlessly achieving these objectives. Empower your IT team with the automation capabilities they need to streamline operations, optimize resources, and fortify your organization's digital landscape.

2. Optimize your Okta licenses

Streamline the way you handle Okta licenses with Zluri's automated solution. With Zluri, you can identify and remove licenses that are not being used, make most out of your licenses, and keep a close eye on renewals. This means you'll manage licenses and contracts with ease.

Further, Zluri generates user reports that help you dive into Okta usage, license efficiency, and user activity. With all this data at your fingertips, you'll make smarter choices and keep getting better over time.

Imagine your IT team not having to stress about license management anymore. Let's say you have a bunch of employees who no longer need Okta access. Zluri automatically spots this and frees up those licenses. Your IT team can focus on more important tasks instead of manually figuring this out.

3. Effortlessly assist the users to enroll to different factors for authentication

Zluri's integration capabilities enable users to seamlessly enroll in diverse authentication factors, such as multi-factor authentication (MFA), biometrics, and smart cards. With Zluri, the entire enrollment procedure becomes hassle-free and user-friendly.

For instance, let's consider a scenario where an employee joins your organization. Upon onboarding, the system prompts the employee to enroll in MFA. Zluri effortlessly enrolls the employee to Okta’s security question factor and Okta SMS factor, as an authentication token. 

Zluri securely stores this information, and in the future, whenever this employee tries to access your organization’s sensitive resources, the system automatically prompts for security question verification along with a push notification as an SMS. This two-step authentication process ensures that even if John's login credentials are compromised, unauthorized access remains thwarted.

This enrollment automation expedites the initial setup and maintains a high level of security without causing unnecessary friction for the user. Your IT team can breathe easy knowing that their organization's sensitive data and systems are fortified by Zluri's integration with Okta. 

The reduction in manual enrollment tasks further allows your team to focus on strategic initiatives that drive the business forward.

4. Streamline your users’ lifecycle management 

By seamlessly integrating Okta with Zluri, your team can automate users’ lifecycle management processes and enhance their experience:

Seamless onboarding process

Zluri works seamlessly with Okta to make employee onboarding and offboarding smooth. Whenever a new team member joins, Zluri sets up their Okta user account and gives them the right access. 

The automated processes offered by Zluri ensure that new employees start off strong. By automating tasks like adding the user to required groups in Okta, you ensure that new team members become a part of the right groups immediately. This makes the onboarding process seamless and improves productivity.

For instance, imagine a new employee joining your organization. With Zluri's automation, the employee's user account is created automatically, they are instantly added to the relevant group in Okta, enables authentication factor to the user, and more. This means the new employee can access the necessary tools and resources without delay, allowing them to contribute to projects and collaborate seamlessly from day one.

Effective offboarding process

On the contrary, when an employee leaves your organization and their departure is logged in the system, Zluri's integration responds swiftly by deactivating their Okta account. This not only enhances security by stopping unauthorized entry, but also reduces the chance of ex-employees accidentally having access to any organization’s confidential data.

For example, with Zluri, you can automate actions like suspend a user in Okta, remove the user from all apps through Okta, remove the user from all groups, etc. This will streamline the offboarding process and protect your organization from security risks like data breaches.

5. Updating users’ profile and credentials

Manually updating user profiles can be a time-consuming and error-prone task. With Zluri, you can automate this process, ensuring that user information remains current and accurate without the need for manual intervention. 

Whether an employee changes roles, departments, or contact information, Zluri's automated system seamlessly updates the user profiles, reducing the risk of outdated information causing disruptions in communication or access.

Furthermore, password resets and permission adjustments are routine yet critical tasks in IT management. Zluri empowers your IT team to automate these processes effortlessly. When an employee forgets their password or requires additional permissions, Zluri's intelligent system takes over. This eliminates the need for IT personnel to manually handle each request, freeing up valuable time and resources.

Let’s consider a situation where a team lead needs urgent access to a specific tool due to an impending client presentation. With Zluri in place, the team lead can simply request the necessary permission through the automated system. 

Zluri validates the request and updates the role-based permissions swiftly. This not only saves your IT team from the hassle of manual permission adjustments but also ensures that the team lead can focus on their tasks without unnecessary delays.

Moreover, Zluri's automation minimizes the risk of human errors during user profile updates and credential management, enhancing security and compliance across your organization. Your IT team can redirect their efforts towards more strategic initiatives, driving innovation and productivity.

Zluri Helps You Benefit More Via its Integration with Okta 

If you're using Okta to manage user identities and access, and you're wondering how to smoothly connect it with Zluri, you've come to the right spot. This combination has the power to bring you various advantages, like making your workflows more efficient and enhancing how you handle data and follow rules. It also brings together discovery, management, security, and compliance for various SaaS apps in one unified dashboard. 

With Zluri integrated into Okta, your IT team can easily keep track of Okta’s usage, evaluate user engagement, and gain insights into feature preferences – all in one place. Also, through Okta, you can identify the other apps used by each user, eliminating shadow IT in your organization.

 In addition, Zluri offers user access reviews (UARs) to ensure data security and accurate access rights. It empowers you to address critical security questions within your organization, like knowing who has access to what, and verifying authorized access.

Ready for a transformation? Optimize workflows, boost communication, and empower your team with the Zluri-Okta integration. Get your personalized demo today and make it happen!

About the author

Rohit Rao

Rohit works in the Community and Marketing Team of Zluri and is a strong advocate of community led growth.