Lifecycle Management

  • 4 min read

How to Ensure Employees Get the Right Tools at the Right Time

Rohit Rao

27th April, 2023

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The right SaaS tools can help employees stay ahead of the curve—from streamlining processes to enhancing their productivity. 

But, IT teams need help when multiple employees want access to different applications from time to time. This can be fixed by automating provisioning.  

Relying on traditional methods (using tickets-based legacy systems) to manage IT needs may not suffice in today's rapidly evolving business landscape. The tedious and time-consuming process of onboarding employees using traditional methods can frustrate the IT team and the new employees. That's why it's critical to consider a more modern and efficient solution, such as a modern user lifecycle management platform. 

That's where Zluri comes in! 

Zluri automates the entire process of employee lifecycle management, from provisioning to mid-lifecycle changes and deprovisioning. As a result, this platform improves employee productivity, reduces IT admin workload, and enhances security measures.

By using Zluri, IT admins can streamline the onboarding process for new employees and schedule tasks efficiently, making the process less time-consuming. In addition, with Zluri, IT leaders can ensure that employees have access to the right tools at the right time while maintaining the security and integrity of their resources. 

But how does Zluri make all of this possible? First, let's take a closer look at what makes it the better choice for lifecycle management.

Method 1: Streamline Your Onboarding Process with Zluri Lifecycle Management Platform

Zluri provides an efficient onboarding solution that eliminates the need for manual tasks, ensuring your employees get access to the right SaaS tools they need to be productive in their roles without delay. 

With Zluri, you can create customized workflows that serve as playbooks for onboarding tasks. These playbooks can be reused in the future, saving time, increasing efficiency, and ensuring that employees in any department or role can easily access the SaaS tools needed to succeed. Besides, you can even schedule the tasks to avoid the last-minute hassle. 

Here's how you create an onboarding workflow:

• Simply log in to Zluri's intuitive platform, go to the Workflows module, and select "

  Onboarding.

  " 

• From there, you can choose the user for whom the workflow is being created and select the required apps they need to access.

• Select the necessary applications from the left and perform the specified action for each one.

• Afterward, select "Edit Action" and enter the relevant information. You can also schedule the workflow to run on the onboarding day. Finally, click "Add Task" to complete the process.

• After completing the necessary steps, simply select "Save as Playbook". A dialog box will then prompt you to name the playbook before saving. Once saved, the playbook can be utilized for future tasks and projects.

But that's not all! With Zluri, you can customize the actions to be taken for each app and even schedule them to run automatically on the user's onboarding day. This means you can sit back and relax while Zluri takes care of the details.

Zluri's contextual app recommendations and in-app suggestion features are crucial in ensuring that employees get the right tools at the right time.

By suggesting relevant applications based on their department and role even before the new hire joins the team, Zluri ensures that they have access to the necessary tools right from day one. This streamlined approach saves time and eliminates the need for IT admins to assign access to applications manually.

Furthermore, the in-app suggestion feature allows new hires to be added to relevant communication channels and assigned to projects using project management tools like Trello. This reduces the IT admin workload and ensures that employees have access to the right communication channels and are set up for success from the start.

In short, Zluri's features work together to ensure that new hires have access to the right tools at the right time, setting them up for success and contributing to the overall productivity and efficiency of the organization.

Method 2: Use Zluri's App Catalog & Access Request to Ensure Hassle-Free Access to the Right Tools for Employees

Zluri's App Catalog & Access Request offers a self-serve model that allows employees to easily browse and request the necessary apps without waiting for manual approval from the IT team. This saves time and ensures a hassle-free experience for employees who need access to specific applications.

Furthermore, Zluri's automation capabilities make the app approval process even more effortless. By establishing triggers and conditions based on factors like job roles and seniority levels, Zluri simplifies the approval process and allows IT teams to set up automated workflows that ensure every app request is approved quickly and accurately with minimal manual intervention.

For instance, if a Content Writer in your organization needs to use the Grammarly tool, Zluri's EAS can trigger an app approval request for Content Writers based on their roles in the organization. 

Additionally, seniority levels can be established to determine which team members have the authority to approve or deny these requests, ensuring that the approval process is streamlined and access is given quickly and efficiently.

Moreover, Zluri allows IT teams to control which apps are available to employees, pre-approving apps suitable for the department, and ensure compliance with organizational policies and regulations. This also reduces the risk of security breaches as IT teams monitor all apps efficiently.

Zluri also fosters better collaboration among approvers and ensures that all stakeholders are involved in the decision-making process, leading to better outcomes. This way, you can choose who is involved in the approval process and their role, including department heads, app owners, and other relevant parties.

Apart from that, Zluri makes the procurement process a breeze whenever an employee or a department needs a new app. If an employee requests an unavailable app, Zluri helps you procure it quickly and easily, so your team can stay productive. Its SaaS buying services simplify procurement, freeing up your IT team to focus on more strategic initiatives.

To boil it down, Zluri's App Catalog & Access Request helps IT teams save valuable time and improve employee productivity by procuring required apps and ensuring that employees have access to the tools they need to succeed. 

But the benefits don't end there. Zluri's SaaS management platform enables IT teams to discover, track, and manage the complete organization's SaaS landscape. With Zluri's platform, IT teams can track app usage, identify redundant apps, and optimize app utilization, which helps organizations save money and prevent SaaS wastage. 

So if you want to enhance employee access to SaaS tools while also benefiting your IT team, look no further than Zluri. Book a demo now! 

About the author

Rohit Rao

Rohit works in the Community and Marketing Team of Zluri and is a strong advocate of community led growth.