Lifecycle Management

  • 6 min read

HR-Driven IT Provisioning Solution

Tathagata Chakrabarti

5th February, 2023

SHARE ON:

What happens after a new employee is onboarded? Constant exchange of information between the HR & IT teams. 

What does it lead to? Long waiting time for the employee to begin working and unknown human errors, questioning the organization's processes. 

So, how can you eliminate these issues? This blog is all about that. It describes how integrating the HR system with an automated Lifecycle management tool can streamline the entire provisioning process.

With the growing enterprise, the requirement for human resources has also accelerated. So to meet the needs, organizations hire multiple employees in one go. However, it becomes a complex IT task for HR, and IT teams to manually manage employee data with spreadsheets, manual scripts, or ticketing systems.

For instance, in organizations practising the traditional methods, their HR will log employees' data in the HR system using spreadsheets. Further, the data will be delivered to the IT team in the form of a ticket by email.

In case, in the middle of the process, the data gets changed due to updates in the details of employees, the IT team will need to be made aware of the changes and will proceed forward with verifying the identity of the employees and onboarding them. At last, they must redo the entire process because of one unsynchronized step. 

So, you can see that there needs to be more synchronization, the absence of a centralized view of the ongoing IT process, and the unknown human errors involved due to manual data handling. If your organization relies on traditional manual methods to manage HR-Driven IT provisioning, it's high time to consider automation tools to improve productivity and increase efficiency. With efficient lifecycle management tools such as Zluri, organizations can automate HR-driven IT provisioning processes to simplify their IT tasks. 

Now the question arises, what is Zluri? How does it even work? In brief, Zluri is an automated lifecycle management platform that allows you to integrate the organization's HR software with it. Zluri allows HR to deliver the exact employee's data to the IT team and provides a centralized view of data in a single dashboard. Making it easier for the IT team to streamline the onboarding process. 

Furthermore, IT teams will only get stuck in the onboarding process for a few days; with Zluri, they can automate the provisioning processes, granting secure access to authorized employees with a single click, enhancing both IT teams and employees' productivity and efficiency.

Before proceeding towards details on how Zluri works in an organization, let's first understand what HR-Driven IT provisioning is to understand the topic better. 

What is HR-Driven IT Provisioning?

In simple terms, HR-Driven IT provisioning is a solution that involves the process of establishing the digital identities of employees in an organization through IT and HR systems. It seamlessly integrates HR and IT systems to exchange accurate employee data and proceed with the provisioning process. Also, it involves a central directory and other critical organization apps. But the question arises, what is the need for HR-Driven IT provisioning solutions in the business processes?

Why do you need HR-Driven IT provisioning? 

Given below are the reasons why you need an HR-Driven IT provisioning solution in your organization:

• To speed up the provisioning process, as soon as the new employees are onboarded, IT teams can grant them access based on their role to the required applications and become productive from the day of joining. 

• For seamless synchronization between HR and the IT team, this solution automatically updates data from HR systems and applies them across IT systems. Managing situations such as a frequent change in authorization level, with sync.  

• To automate the management of employee profiles, reducing the challenges and delays faced while implementing manual methods. Furthermore, this solution mitigates security risks by decreasing the impact of human errors and enhancing operational efficiency. 

After going through you might have gotten a quick idea about it. Here's where Zluri comes in place, it's an efficient HR-Driven IT provisioning solution provider. Assisting you in streamlining workflow and communication lines from HR to the IT team. Ensuring the onboarding of new employees securely through automation and synchronization. 

Now let's dive into how Zluri makes all these possible.

How Zluri Helps With HR-Driven IT Provisioning? 

Zluri eliminates the traditional manual method, which acts as a bottleneck in the business processes. It automates your IT tasks, optimizing time efficiently instead of wasting productive time engrossed in repetitive manual IT tasks. Attaining the ultimate goal faster and hassle-free. 

• Synchronizes HR and IT System

Sync between HR and IT teams is necessary to be on the same page while dealing with employee data. Because one unsynced step and the whole IT process will be invalid, HR and IT teams must redo the process. In manual methods, this is a common issue, it involves human errors, inefficient outcomes, and, most importantly, drains out the time and efforts of the HR and IT team. 

What do you think? Is it reasonable enough to stick with an inefficient manual system? Your answer might be no. Instead, you need to find the best way to manage HR-Driven IT provisioning efficiently as an organization. So, here's what, Zluri will help you streamline the IT process. 

You can directly integrate the organization's HR software with Zluri. That way, all the employee data logged in the HR directories will be updated in Zluri's dashboard. The exact same data can be taken from the dashboard and filled in the IT directories. So that IT teams can verify the data and authenticate the identity of the new employee before granting them authorized access to applications. 

Resulting in no gap between the HR and IT systems; both will be up-to-date with the employee's information without overlapping data in their directories. Furthermore, Zluri eliminates the ticket-based system to transfer data from HR to the IT system, which is time-consuming; also, by the time it reaches the IT team, there might be specific changes in updated data. 

For example, a company is using Bamboo HR software, and they want to deliver the employee's details to the IT system. So they can directly integrate their Bamboo HR with Zluri. All the details logged in the HR system will be viewed on Zluri's dashboard; IT teams can take the exact data from the dashboard, allowing both HR and IT teams to sync. 

• Automates Provisioning Process

We know how long it takes to manually onboard new employees and verify their identity before granting them the required access to SaaS applications or organizational resources. Honestly, nobody has that much spare time to perform the same IT tasks repetitively. Also, it drains out the IT team's efforts, and remember, new employees, keep on waiting to gain access to start with their work. Apart from that, the number of human errors it involves can result in security breaches. 

So do you think it's feasible enough? And not to mention how much impact it puts on a company's budget to manually do repetitive IT processes. 

If you as an organization want to bring a change to streamline the provisioning process, then the best decision will be to opt for Zluri.

With Zluri, you can quickly onboard multiple employees and grant them secure access to SaaS apps with just a few clicks by creating an onboarding workflow. It automates the entire provisioning process and securely grants access to the authorized employees, verifying the role, position, or department the employee belongs to. 

Furthermore, it speeds up the onboarding process, making it free from human errors, and delivering efficient results on time. Also, with Zluri, employees don't have to wait for several days to gain access to the applications they require, they will instantly gain access to all the apps related to their work, and they can start working from day one, becoming more productive and enhancing the employee experience.

So here's how you can create a workflow. You need to follow these few simple steps, and you will be ready with your onboarding workflow.

1. Open Zluri, select the Workflow module, and you will get a drop-down list. Click on 

   onboarding. 

2. Click on New Workflow and select the users you want to onboard; you can also select multiple users of the same role, designation, or department as per the requirement.

3. Select the applications you want to grant access to employees from recommended apps. This option makes app selection a lot easier for the IT team, as they don't have to keep searching for apps, and IT teams already approve all these applications. 

Additionally, there is an in-app suggestion feature in Zluri that allows you to add new employees to groups, projects, or channels. 

4. Tap on Edit Actions. You can enter the required details and press on Add task

5. The final step is up to you to decide. If you want to run your workflow at that moment, click on Run or save it in the Playbook to run at a scheduled time. That's how you create an onboarding workflow with Zluri, simple yet effective.

Streamlining IT Provisioning For HR & IT Departments

Zluri will be a gaming-changing tool for your organization. It will free up your burden from following traditional methods and enhance your productivity and efficiency by automating your IT process. If you want to streamline your IT processes securely, try Zluri instead of going back to manual methods. If you wish to opt for an efficient tool like Zluri to automate and integrate your business processes or hire more people to get things done. Ultimately your choice will bring a real-time difference. 

If you want to know more about Zluri, book a demo and try it yourself to see if it's suitable for your organization. 

About the author

Tathagata Chakrabarti

Tathagata is a Technical Content Writer with 4+ of experience in the SaaS industry. He has a keen eye for research and understanding macro trends in the SaaS & AI-based technology space. He has worked across several marketing & strategy roles in various domains like banking, e-commerce, and education sectors. In his leisure time, Tathagata is a full-time PC gamer.