• 11 min read
15th February, 2024
SaaS management platforms can vary in their use-case, functionality, and costs. In this post, you’ll find the best 30+ apps to help you narrow down your search.
If you’ve looked at SaaS management platforms before, you know they vary in their use cases, functionality, and costs. SaaS management solutions can be broadly divided into four main use cases:
SaaS Spend Management (Application Cost Optimization)
SaaS Vendor Management (License Renewals, Subscription management)
Shadow IT (Compliance, Application Security)
SaaS management tools can also be further broken down based on features and functionality. These are some of the basic capabilities you’ll find in SaaS management platforms (but features vary from platform to platform):
Application Usage Insights
SaaS Stack Security
The different SaaS management tools on the market offer a variety of use-cases and price points. There is no one-size-fits-all Saa management software. No platform works 100% perfectly for every company.
We compiled this list to help you save time and find ones that are a good fit for your specific needs.
Now, let's discuss the SaaS management platforms starting with ours.
Zluri is a SaaS management platform that helps users to discover, optimize and secure SaaS applications. It is best for enterprises with over 100 employees, but even companies with less than 100 employees can benefit from it. What makes Zluri the best SaaS management platform is its data accuracy.
Now, let's take a look at its key features.
Application Discovery: Discovery is the foundation of any SaaS management platform. Because unless a tool identifies the apps, it can't optimize them for spending. Neither can it find issues related to them. Hence, any SaaS management tool can be as good as its discovery engine.
Zluri, with over 2,25,000 SaaS apps, has the largest app library in the world. It uses five discovery methods to find 100% of SaaS apps in your organization: SSO, finance, and expense management systems, direct integration with apps, desktop agent (optional), and browser agent (optional).
Ultimately, this helps you eliminate shadow IT.
Take a deeper look at how Zluri discovers SaaS apps.
Vendor Management: Acts as a single source of truth for vendor contracts and gets you easy access to metadata that allows you to cut down your software spending and increase overall ROI.
You know how many contracts you have signed with them. How many of them are active, and how many have expired.
With Zluri, all your contracts are stored contextually with other vendors' information so that you can access them when required: during renewals, audits, termination, etc. If you have bought multiple apps from a single vendor, you can negotiate a better deal with the help of Zluri.
Renewal Monitoring is a part of vendor management. Zluri enables you to manage all your renewals by creating an approval process that reduces unnecessary spending.
You get a renewal calendar that shows all the upcoming renewals and contracts in one place. You can set 30 days (or custom) email alerts for renewals. This ensures you never miss an upcoming renewal, and all the services are always up and running.
Monthly Renewal Calendar
Additionally, it helps you prioritize high-value renewals and prepare for them.
Prioritize High-Value Renewals
Generally, the renewal negotiation is mostly in favor of SaaS vendors, not organizations purchasing them. They (salespeople) have access to the usage data and don't find it difficult to convince you to buy more licenses. But Zluri levels the playing field for IT and procurement teams.
Zluri equips IT teams with SaaS usage data. Hence, you get clarity on what to renew, whether to upgrade or downgrade the license types, how many licenses you actually need, and which apps to terminate.
Application Cost Optimization: Zluri helps you monitor, measure, and control expenditures on SaaS applications.
You can use the filter to find those apps that cost you a sum, but the usage is very less.
Apps with High Cost and Low Usage
Or you can just use the spend optimization report.
Spend Optimization Reports
Further, these reports can be scheduled for periodic cleaning.
You also can drill down to see license-level suggestions. There are primarily two ways to optimize licenses: rightsize licenses (decrease or increase the no. of licenses based on your requirements) and upgrade/downgrade to the right licenses tier plan.
See how MoEngage’s IT and finance teams attained 100% SaaS visibility and realized over $250k in savings with Zluri within 6 months.
You can do both of these tasks in bulk for multiple apps directly from Zluri. This saves you a lot of time going into each of these apps individually to perform these tasks.
Of course, you can send notifications to users to communicate about this before and after optimizing the licenses.
License Optimization Suggestions
Application Utilization Data: Provides a simplified motoring feature to assess your application efficiency and optimize your licensing costs.
Zluri directly connects with over 800 apps. Thus, we can get accurate data as we get data directly from the source of truth, unlike networking monitoring-based tools.
Zluri provides you with deeper insights on SaaS usage. You can get usage data: users-wise, apps-wise, department-wise, business unit-wise, etc.
Real-time Insights and Reports: Alerts you in real-time about changes you need to make for your SaaS application on a dashboard. Zluri provides you with over 20 reports on your organizational data, insights for optimization, and spending.
Zylo is a SaaS management software for enterprises. Their primary focus is on spend management and shadow IT. It optimizes SaaS licensing, contains costs, eliminates shadow IT, aids in renewal negotiation, and much more.
Zylo’s platform uses your login information and mainly financial integrations to derive your SaaS software data. This gives you insights into who uses the app, its usage and how much is spent on each app.
See this Zylo vs Zluri comparison.
Productiv offers application engagement analytics and insights that help companies understand how their employees engage with software to work and collaborate.
It dives deep to process login data. Its analytics assesses what happens after a user logs in. It also enables decision-making through more efficient renewals and smarter license allocations. On the whole, it is a data-driven application that can increase your Saas value.
Torii’s platform is designed for IT managers to discover, audit, and control SaaS apps used within their organization. Torii enables SaaS license optimization and allows setting up automated workflows for repetitive processes.
Torii simplifies shadow IT management and allows you to regain control of your environment without being invasive to users. It transforms a company’s cloud software stack into a readable, user-friendly dashboard by focusing on visibility, workflow, and automation to improve your SaaS management.
Visibility: Torii has a robust dashboard and turns numbers into actionable insights providing easy-to-read visualizations and generating real-time reports.
Workflow: It makes sure that your employees don’t opt for tools with similar functions. It manages your SaaS subscriptions and controls who has access to each app. Additionally, Torii takes care of data security from employees who have offboarded from your company.
Automation: Automates regular tasks, such as renewal, upgrades, downgrades, and access changes with the help of integrated bots.
Vendr (previously Blissfully) gives companies tools for Saas operations, employee onboarding and offboarding, SaaS security and compliance, and SaaS spend optimization. It uncovers your SaaS graph, keeps it organized, and provides workflows and automation to manage, control, and track changes that happen across your organization.
Vendr is equipped with a library of workflows and automation that allow you to collaboratively manage, control, and track your SaaS tools. You can create and save your workflows and manage everything from a centralized dashboard.
With Vendr, you can optimize your SaaS Spend. It keeps track of your software spending and usage data to help you maximize your ROI. Blissfully also keeps a log of all permissions, authentication, and key compliance data for security.
See this Blissfully vs Zluri comparison.
BetterCloud empowers IT teams to define, remediate threats, and enforce SaaS apps' management and security policies. IT teams can take full charge of thier SaaS environment with continuous event monitoring, fully automated policy enforcement, and individual/bulk remedial action.
It features deep API connections that enable IT to monitor user behavior, system configurations, and data-related activity across SaaS apps. IT can come up with advanced automation sequences to incite customer policies in their apps, which include user onboarding/ offboarding, data exposure, user and team settings, and least privilege admin access.
Basaas allows you to work across apps unified in a single place. It also enables you to switch multiple accounts without constant logging in and out. You can launch any app with just a click, without the credentials.
Basaas keeps you organized and works cross-app with your data directly stored on widgets at your workplace.
It gives you an overview of the frequently performed tasks, appointments, and contacts. With Basaas, you can share apps with your teams easily.
Pricing: Starts at $6.50/month/user. They offer a free trial version.
NachoNacho is a B2B marketplace for buying SaaS applications. It helps small businesses and freelancers consolidate their SaaS subscriptions in one account through virtual credit cards and purchases new subscriptions at substantial discounts. The account setup takes less than five minutes.
For SaaS vendors, it is a great channel for new user acquisition. They can acquire new subscribers at comparatively lower costs than their CAC. They don’t require any technical integration to list the SaaS production, and the listing takes less than half an hour.
Pricing: Starts at $5.00/month/user. They offer a free trial version.
Desktop.com is an intuitive software that organizes all your web apps, decluttering your digital environment and propelling you towards productivity.
With an app store containing over 1900 apps, the key features are
Better overview through sort and separate assets––web apps auto organized into categories and all links/bookmarks can be tagged and arranged into folders.
Drag-and-drop links and bookmarks into the service
Access from any device
Invite family members, colleagues, and friends to your shared desktop(s)
Switch between accounts with ease
Pricing: $8/user/month. It also has a free trial version.
Coreview provides office 365 management, monitoring, reporting, and security auditing solutions.
It features built-in comprehensive data and advanced functionality that allows organizations to improve their security, achieve compliance, streamline their administration, optimize licensing, and deliver operational improvements.
Price: Available upon request.