9th February, 2021
SaaS management platforms can vary in their use-case, functionality, and costs. In this list, you’ll find the best 30+ apps to help you narrow down your search.
If you’ve looked at SaaS management platforms before, you know they vary in their use-cases, functionality, and costs. SaaS management solutions can be broadly divided into four main use-cases:
SaaS Operations Management (SaaSOps)
SaaS Spend Management (Application Cost Optimization)
SaaS Vendor Management (License Renewals, Subscription mgm)
Shadow IT (Compliance, Application Security)
SaaS management tools can also be further broken down based on features and functionality. These are some of the basic capabilities you’ll find in SaaS management platforms (but features vary from platform to platform):
Application Discovery
Application Usage Insights
User Management
Application Cost Optimization
License Renewals
Vendor Management
Compliance
Application Security
The different SaaS management tools on the market offer a variety of use-cases and price points. There is no one-size-fits-all saas management software. No platform works 100% perfectly for every company.
We compiled this list to help you save time and find ones that are a good fit for your specific needs.
Zluri is an apps management platform that helps its users to discover, optimize and secure SaaS applications.
With the ongoing SaaS explosion, there are constant issues of overspending and underutilization due to redundant apps. Big companies face additional problems in the form of shadow IT which leads to compliance and security issues. Zluri offers a solution for these problems.
Zluri enables businesses to explore and manage third-party SaaS applications as well as their security and compliance from a command center. It gives IT teams greater control over their tech stack.
It focuses on the enterprise market with a company strength of 500-5000, but even companies with less than 500 employees can benefit from it. If your company has less than 50 employees, Zluri is entirely free.
Smart Application Discovery: Helps you choose the right apps among 60,000+ software as a service apps based on your company’s goal.
Easy Renewal Monitoring: Manages all your renewals by creating an approval process that reduces unnecessary spending.
Application Cost Optimization: Monitors, measures, and controls expenditures on SaaS applications. One of the key features helps locate hidden cross-platform spends.
Smooth Vendor Management: Acts as a single source of truth for vendor contracts and gets you easy access to metadata that allows you to cut down your software spend and increase overall ROI.
Application Utilization Data: Provides a simplified motoring feature to assess your application efficiency and optimize your licensing costs.
Real-time Insights and Reports: Alerts you in real-time about changes you need to make for your SaaS application on a dashboard.
Starts from $3/user/month.
Zylo is a SaaS management software for enterprises. Their primary focus is on spend management and shadow IT. It optimizes SaaS licensing, contains costs, eliminates shadow IT, aids in renewal negotiation, and much more.
Zylo’s platform uses your login information and mainly financial integrations to derive your SaaS software data. This gives you insights on who uses the app, its usage and how much is being spent on each app.
Discovery of spend on each cloud-based application
Category and function of each application
Contact information of all SaaS buyers
Utilization insights of each application
Renewal calendar
Available upon request
Productiv offers application engagement analytics and insights that help companies understand how their employees engage with software to work and collaborate.
It dives deep to process login data. Its analytics assesses what happens after a user logs in. It also enables decision making through more efficient renewals and smarter license allocations. On the whole, it is a data-driven application that can increase your Saas value.
SaaS Operations Management
License Management
Renewal Management
Spend Management
Usage Tracking/Analytics
Contact them for pricing
Torii’s platform is designed for IT managers to discover, audit, and control SaaS apps used within their organization. Torii enables SaaS license optimization and allows setting up automated workflows for repetitive processes.
Torii simplifies shadow IT management and allows you to regain control of your environment without being invasive to users. It transforms a company’s cloud software stack into a readable, user-friendly dashboard by focusing on visibility, workflow, and automation to improve your SaaS management.
Visibility: Torii has a robust dashboard and turns numbers into actionable insights providing easy-to-read visualizations and generating real-time reports.
Workflow: It makes sure that your employees don’t opt for tools with similar functions. It manages your SaaS subscriptions and controls who has access to each app. Additionally, Torii takes care of data security from employees who have offboarded from your company.
Automation: Automates regular tasks, such as renewal, upgrades, downgrades, and access changes with the help of integrated bots.
https://twitter.com/torii_hq/status/1136268684341776386?s=20
Application Usage Insights
Identifies App Owners
Risk Analysis
Expense Analysis
App Integration
Available upon request
Blissfully gives companies tools for Saas operations, employee on and offboarding, SaaS security and compliance, and SaaS spend optimization. It uncovers your SaaS graph, keeps it organized, and provides workflows and automation to manage, control, and track changes that happen across your organization.
https://twitter.com/trentjohnsen/status/967159100579635200?s=20
SaaS operations: Blissfully is equipped with a library of workflows and automations that allow you to collaboratively manage, control, and track your SaaS tools. You can create and save your workflows and manage everything from a centralized dashboard.
Employee on and offboarding: It automates the offboarding/onboarding process.
SaaS Spend Optimization: It keeps track of your software spending and usage data to help you maximize your ROI.
Saas Security and compliance: Blissfully keeps a log of all permissions, authentication, and key compliance data.
System of Record: It gathers data across your organization, integrating with your email, HRIS, finance systems, and other software tools including your spend data, compliance data, and vendor.
Workflows and Automation: Blissfully gives your organization the capability to tweak your workflow gallery and customize workflow processes by a team or individual. Automations assign tasks to teams and individuals based on your set instructions.
Better SaaS spend detection
Identify duplicate subscriptions
Identify Shadow IT
The complete financial picture
Better SaaS spend reports
Available upon request.
BetterCloud empowers IT teams to define, remediate threats, and enforce SaaS apps' management and security policies for. IT can take full charge of their environment with continuous event monitoring, fully automated policy enforcement, and individual/bulk remedial action.
It features deep API connections that enable IT to monitor user behavior, system configurations, and data-related activity across SaaS apps. IT can come up with advanced automation sequences to incite customer policies in their apps, which include user onboarding/ offboarding, data exposure, user and team settings, and least privilege admin access.
There are over 2,500 customers in 60+ countries that rely on BetterCloud to enforce custom policies in their SaaS apps.
Compliance and Data-Loss Prevention
Auditing and Discovery
Monitoring, Alerting, and Insights
User and Directory Management
Success Services
Fully Customizable Reporting Engine
Available upon request.
Basaas allows you to work across apps unified in a single place. It also enables you to switch multiple accounts without constant logging in and out. You can launch any app with just a click, without the credentials.
Basaas keeps you organized and works cross-app with your data directly stored on widgets at your workplace.
It gives you an overview of the frequently performed tasks, appointments, and contacts. With Basaas, you can share apps with your teams easily.
Chat / Messaging
Team Chat
Subscription Management
File Sharing
Collaboration
License Management
Notes Management
Digital Workplace
Office Suite
Shadow IT Detection
Usage Tracking / Analytics
Starts at $6.50/month/user. They offer a free trial version.
NachoNacho is a B2B marketplace for buying SaaS applications. It helps small businesses and freelancers consolidate their SaaS subscriptions in one account through virtual credit cards and purchases new subscriptions at substantial discounts. The account setup takes less than five minutes.
For SaaS vendors, it is a great channel for new user acquisition. They can acquire new subscribers at comparatively lower costs than their CAC. They don’t require any technical integration to list the SaaS production, and the listing takes less than half an hour.
https://twitter.com/mattcrail/status/1329525398372192256?s=20
License Management
Renewal Management
Spend Management
Onboarding
Subscription Management
Vendor Management
Shadow IT Detection
Usage Tracking/Analytics
Starts at $5.00/month/user. They offer a free trial version.
Desktop.com is an intuitive software that organizes all your web apps, decluttering your digital environment and propelling you towards productivity.
Shareable desktop(s)
Better overview through sort and separate assets––web apps auto organized into categories, and all links/bookmarks can be tagged and arranged into folders.
Drag-and-drop links and bookmarks into the service
Access from any device
Invite family member, colleagues, and friends to your shared desktop(s)
Switch between accounts with ease
Single-Sign-On (SSO)
App store with 1900+ web apps
$8/user/month. It also has a free trial version.
Coreview provides office 365 management, monitoring, reporting, and security auditing solutions.
It features built-in comprehensive data and advanced functionality that allows organizations to improve their security, achieve compliance, streamline their administration, optimize licensing, and deliver operational improvements.
https://twitter.com/JCtechfuture/status/1293685226825109504?s=20
Available upon request.
Ampliphae is an all-in-all SaaS management platform for an enterprise. You can quickly find SaaS applications used on your network, keep an eye on the adoption rate, and see who is using what service. You can also move users from non-compliant services to the approved ones.
It offers an easy-to-deploy and cost-friendly cloud discovery, security, and compliance platform. Find shadow apps, keep SaaS cost under control, and minimize data compliance risks.
With its constantly updated database, you can glance at the risks and benefits associated with each service.
https://twitter.com/TechNation/status/1248160161128210437?s=20
Spend Management
Onboarding
License Management
Usage Tracking / Analytics
Shadow IT Detection
Vendor Management
Subscription Management
Renewal Management
Contact them for pricing.
Applogie is a subscription management software that helps you discover, manage and optimize your organization's SaaS expenses. It does a forecast on your Saas subscription costs, manages your renewals and licenses.
Single panel dashboard: Control your cloud subscriptions and real-time usage data in an easy-to-manage dashboard. Users across various departments can share their insights, comments, and views, increasing the visibility of how your enterprise uses the cloud.
Organizes your subscription: It sorts all your cloud subscription by their renewal date, owner of the account, helping you manage your finances more accurately.
Vendor activity: You can get an in-depth view of individual subscriptions, which can make you understand the value, pricing, monthly usage, terms and conditions, and much more.
License and usage data: Keep your subscriptions organized by monitoring real-time usage against the contracted limits and constraints. It saves you from paying more than you need to, charged overages, or overlooking your ongoing subscription capabilities.
Starts from $100/user/month
Apptio provides SaaS solutions to help enterprises make quick and smart decisions regarding planning, optimizing, analyzing, and collaborating on the investments.
Apptio SaaS Insights notifies spending overages, hidden costs, spending on closed projects, and poor forecasting. It uses machine learning and a set of rules to the user's financial, operational, and vendor data, analyzing anomalies and recognizing redundancy.
It also alerts users and tracks progress through action plans.
License management
Vendor Management
Spend Management
Usage Tracking/ Analytics
Contact them for pricing.
Augmentt is a channel enabled SaaS management platform designed to help enterprises understand their SaaS usage, optimize their spend, implement security policies, streamline their operations and make better decisions. Augmentt's platform provides complete SaaS visibility and management across three main products, which are Discover, Optimize and Engage.
The platform serves two key purposes:
Provide MSPs with the technology platform, the tools and program, and support they would need to a beneficial SaaS service.
Help the SMEs manage SaaS usage so that they can save money, improve their security and optimize operations.
https://twitter.com/ciobulletin/status/1330821663659724800?s=20
Discover - A SaaS and shadow IT discovery and reporting module.
Optimize - SaaS usage and spend tracker.
Engage - SaaS administrator and automation module for eliminating time consuming manual processes.
Discover - $0.49/seat/month
Optimize - $0.99/seat/month
Engage - $0.99/seat/month
Beamy is a SaaS governance platform that helps large companies to manage the explosion of SaaS applications. Beamy's governance platform acts as a fundamental tool for the CIO, CISO, IT governance team to keep an eye on SaaS software's compliance, optimize technology costs, and assists in building a future road map.
Dynamic application directory: A SaaS directory that is regularly updated.
GDPR actions: Tracks declaration compliance of your SaaS partners.
Tracks optimization actions: Alerts you on potential optimization that needs to be investigated.
Evolution actions: It helps you build a future digital road map without the risk of software redundancy and maximizes software applications' alignment with your business needs.
IT Operations
Shadow IT Detection
License Management
Onboarding
Renewal Management
Spend Management
Subscription Management
Usage Tracking/Analytics
Vendor Management
Available upon request.
Billisimo helps you manage spending on SaaS applications. You can monitors your subscriptions and performance through its dashboard. It can be used by small, medium, or large companies.
Subscription Manager: Arranges your SaaS apps based on their renewal and usage.
Email Parser: Sorts your subscription emails and notifies you regarding price changes.
SaaS Spend Calculator: Calculates the total money spent on SaaS subscriptions.
Payment Reminder: Alerts you on upcoming payments.
https://twitter.com/dantelex/status/1313959040989499393?s=20
License Management
Renewal Management
Subscription Management
Usage Tracking/Analytics
Cost is based on the number of SaaS apps. For 100 apps, the price is $200/month.
Binadox is a software asset management and also does real-time monitoring and management of software licenses, service terms, and software assets of the organization. It uses natural language processing to analyze a software's content and eases your decision-making.
https://twitter.com/ThDanks/status/1078694200638652422?s=20
License Management
Renewal Management
Shadow IT Detection
Spend Management
Subscription Management
Usage Tracking/Analytics
Vendor Management
Contact them for pricing.
Cleanshelf is a spend optimization tool that focuses on tracking, managing, and benchmarking subscribed SaaS applications. They boast of helping save 30% of a company's spending on SaaS by automatically identifying the unused, underused, or mismanaged licenses and subscriptions.
https://twitter.com/OliverMuldoon/status/1239194065696145408?s=20
Renewal calendar and custom alerts: Notifies you of upcoming SaaS renewals
Easy implementation: Instant platform onboarding
Monthly optimization reports: Make use of reports to find the best optimization strategies
Actionable insights: Improves collaboration with SaaS insights
Intuitive dashboard: All the information stored in a single place
Automated cost management: Plan and allocate budget for your SaaS
Spend Management
Subscription Management
Usage Tracking/Analytics
Contact them for pricing.
Custodian offers you full visibility of all your SaaS licenses and usage. It streamlines your license requests, improves your security, and saves your organization's time and money. Custodian helps you to easily manage your SaaS apps and also introduces you to collaborative best practices.
It saves your time and reduces risk by having a simple license request process and creating a platform of safe-to-use SaaS for your organization. Through Custodian, you can save on costs, audit the usage, and make data-informed decisions.
SaaS discovery: Gives you a real-time view of all the SaaS apps used in your organization. It audits usage patterns, looks deeper into each product and vendor, and adds them directly to your secure SaaS inventory.
Safe and Secured SaaS inventory: Builds a secure platform for your SaaS stack, monitors all their contracts, and identifies opportunities to save on licenses.
Users and Teams: Helps you to quickly find the products used by employees and teams, which could help you during future onboarding and offboarding of employees.
License requests: Provides an optimized way to approve licensing requests.
Subscription Management
Spend Management
Onboarding
Shadow IT Detection
Usage Tracking/Analytics
Vendor Management
$279/month upto 1000 employees.
Flexera One identifies all your SaaS subscriptions and clears the unused, underused, and abandoned licenses. It helps you discover, manage and optimize your organization's SaaS subscription to reduce the shadow SaaS, manage SaaS renewals, reduce your spending, and secure user accounts.
Offers detailed usage and cost data
Detects unauthorized SaaS applications
Stay in compliance with regulations like GDPR and HIPAA
Manage automatic subscription renewals
Subscription Management
Spend Management
Onboarding
Shadow IT Detection
Usage Tracking/Analytics
Vendor Management
Contact them for pricing.
Snow is a technology intelligence platform that offers comprehensive visibility and contextual insights across software, SaaS, and cloud. It helps IT leaders optimize their resources, enhance their performance and enable operational agility in a hybrid world.
Snow also provides software asset management services for SaaS, IaaS with the cloud, as well as a spend calculator, risk monitor, and productivity optimizer services.
Audit Management
Compliance Tracking
Configuration Management
Contract/License Management
Cost Tracking
Inventory Management
Maintenance Management
Procurement Management
Requisition Management
Supplier Management
License management
Contact them for pricing.
AssetSonar allows you to quickly set up a comprehensive IT asset database and centralize your device management using their integrations with Microsoft SCCM, Jamf Pro, and Intune. Their software asset management tool offers a consolidated view of the cloud and on-premise software installed across your IT devices.
You can assign users per seat to licenses, set alerts for renewals and payments, track the license utilization pattern, optimize SaaS spend, and ensure license compliance at all times.
Audit Management
Compliance Tracking
Configuration Management
Contract/License Management
Cost Tracking
Inventory Management
Maintenance Management
Procurement Management
Requisition Management
Supplier Management
License Management
$69.99/month for 100 IT assets and one admin.
Intello is one of the topmost SaaS discovery, management, and optimization providers. It integrates with existing cloud software and leverages a proprietary browser extension to provide companies with real-time visibility into all of their SaaS data.
Optimize Usage: Easy access to your SaaS utilization data.
Strengthen Compliance: Monitor the real-time compliance and secure the data privacy of your cloud apps.
Manage the spend: Unlock full visibility of your SaaS spend and identify every purchase in real-time.
https://twitter.com/PHassey/status/974061367006134272?s=20
Onboarding
Shadow IT Detection
Spend Management
Subscription Management
Usage Tracking/Analytics
Vendor Management
Starts at $500/month
Substly provides your company with an overview of all your subscriptions, users, and costs, letting you make informed decisions and saving your money and time.
Substly helps you:
Get an overview you lack and share it with the rest of your employees
Save times by cutting off manual tasks
Get real time notification on subscription renewals
Learn if your employees use an application which they have access to
Discover how much your organization spends per person or a team.
Renewal Management
Shadow IT Detection
Spend Management
Subscription Management
Usage Tracking/Analytics
Starts from19€/month
Axios system is the world’s leading IT service management solutions (ITSM)provider. Their ITSM software is fully aligned to ITIL processes, constantly providing value to organizations worldwide. They help organizations manage their service hierarchy with little resources and give end-to-end life cycle management for services.
Axios assyst is where people collaborate with each other to get the work done across the entire IT organization, instantly create new services, deliver faster and high-quality services, and most of all manage all these services in a way it supports the business goals.
ITSM tools help exploit cross-platform automation and machine learning to bring a next-level transformation. You can directly analyze and resolve bots and augment processes using AI to eliminate the mundane free resource and to innovate a digital agenda.
Asset Tracking
Availability Management
Change Management
Configuration Management
Contract/License Management
Incident Management
Problem Management
Project Management
Release & Deployment Management
Self Service Portal
Contact them for pricing.
Eracent supports its customers to meet the challenges of managing software licenses and computing assets. They help enterprises save significantly on their annual software spend, reduce their audit and security-related risks, and establish an efficient asset management process.
Eracent offers cross-platform discovery, application recognition, and software utilization analytics to provide detailed insight. Its flexible integration allows data from other sources to be shared and normalized for complete ownership.
Configuration Management
Contract/License Management
Cost Tracking
Inventory Management
Supplier Management
Contact them for pricing
Cloud FX is a SaaS management platform that caters to manage the SaaS service life cycle and offers self-service capabilities to end users to access approved SaaS apps.
It offers a unified SaaS control center where you can manage multiple SaaS apps and build custom automated workflows across all the applications.
SaaS aggregation marketplace
SaaS life cycle management
Monitoring and managing purchasing, on/off-boarding, licensing, renewals of all SaaS applications
Automated recurring process
https://twitter.com/MirrorReview1/status/1118197361828696065?s=20
Security
Compliance
Optimizing license usage
Reducing redundant apps
Contract negotiations & renewals
Quolum helps IT and finance to prevent excess spend on SaaS apps. It supports you in choosing SaaS apps that drive value and productivity and eliminate overpaying for underused and redundant apps. It provides tools to discover apps, report their utilization, and saves costs.
Get 360 spend visibility: It captures spend across apps, monitors utilization, payment channels, eliminates standard and shadow apps to help finance, and IT prioritize their spend decisions.
Benchmark your IT consumption: Quolum provides benchmarks to compare the spend across peers, renewal timelines, and workflows.
Reduce SaaS data risks: Take control of your employee, customer, and prospect’s data by monitoring data sprawl across apps.
SaaS spend management
Vendor Management
SaaS sprawl management
Contact them for pricing
Genuity helps IT leaders navigate through the IT market by providing a clear view of SaaS and vendor expenses so that you can optimize your spending. It tracks vendor spend, products and eliminates unused applications.
Spend Management
Subscription Management
Usage Tracking/Analytics
Vendor Management
IT asset management
Starts at $29.99/month
ManageUp is a comprehensive project management tool suited for all types of teams and organizations. It was originally designed for health care organizations to track compliance and motivate rotating staff. ManageUP is an all-in-one platform that offers project management, compliance, and auditing and takes care of employee engagement.
Collaboration Tools
Customizable Templates
Idea Management
Resource Management
Time & Expense Tracking
Starts at $7/month/user
G2 track supports SaaS companies to monitor their softwares to identify the most optimal business outputs. This includes the ability to manage SaaS spends, usage, licenses and contracts, and compliance.
In this way, an enterprise can optimize its entire tech stack by taking control of its complete SaaS platform from a single and powerful dashboard. It helps users identify the apps they are using, how long they are using them, along with its cost.
It unifies their vendors data ranging from the invoice, and renewals to compliance making it easy to follow updates and notes about each contract. With deeper insights, your SaaS can be optimized in terms of product usage, billing, and contract renewals.
SaaS Spend Management
Peer Benchmarking - SaaS Spend Management
Spend Forecasting and Optimization - SaaS Spend Management
Starts from $160/month. It has a free version with limited features.
Cledara is an all-in-one platform for purchasing and managing SaaS for organizations. You can manage, control, automate your company’s cloud software to scale your company’s operational process and comply with the regulations and save money.
It features:
Purchasing and management: It offers a platform for integrated SaaS purchasing and management that is powered by virtual cards, keeping your data safe in one place.
Software Visibility: It makes the available software visible to everyone in the company, streamlining the onboarding and off-boarding process. It also tracks software budgets in real-time.
Easy cloud compliance: Manages your SaaS processes by following the necessary guidelines.
Automate SaaS admin: Don't waste your time anymore looking for invoices or doing manual reconciliation. Cledara automatically connects with your team’s email to capture invoices, reconcile and account for them automatically.
https://twitter.com/SiliconCanals/status/1338938765893652480?s=20
SaaS Spend Management
Subscription Management
Available on request.
CloudM monitors and manages your Google Workspace. It makes IT administration more effective and the workforce more productive.
It saves costs, improves accuracy and centralizes your organizational policies with extensive features and automation tools.
Take your Workspace to the next level with automated on/off-boarding users, password management, multi-language support, and contact sharing.
It seamlessly administrates, automates and integrates your productivity suite from one place.
Administrate: It is a one-stop-shop for IT admins. It single-handedly takes care of user permissions and data governance, signature management, and people directories for single and multiple domains.
Automate: Automates the on/off-boarding process and everything in between. Sets up workflows for policies, permissions, and processes your productivity suite from one place.
Integrate: You can use the platform to manage the G suite for the entire organization.
Access Controls
Billing & Provisioning
Capacity Analytics
Cost Management
Performance Analytics
Workflow Approval
Available on request.
I hope you found this list of the best SaaS management platforms helpful. If you have any questions, let me know in the comments section and don’t forget to share this article!