Lifecycle Management

  • 4 min read

Getting Started with Zluri Lifecycle Management Tool

Tathagata Chakrabarti

19th January, 2023

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Jotting down data manually in spreadsheets to manage an employee's lifecycle is an outdated traditional method to practice. However, it can still be practical for small-scale enterprises, not large, growing organizations. 

If IT teams continue practicing traditional methods to onboard and offboard employees, they must keep jumping between multiple tabs to grant and revoke application access. 

There are more efficient ways to deal with IT processes. But with an effective lifecycle management tool, you can mitigate these challenges. Wondering how? Read ahead to learn more.  

Organizations still need to be locked up with traditional methods of managing the user lifecycle, losing potential opportunities due to a lack of flexibility and adaptability to the latest IT process trends. In turn, it consumes time, impacts productivity, and increases human errors, affecting revenue and the organization's reputation. 

Organizations can overcome these obstacles by implementing automated lifecycle management solutions. It is a systematic handling process from provisioning employees to deprovisioning them. 

Furthermore, it integrates SaaS apps with your system, allowing you to keep track of all access permissions, applications, and subscriptions in a single place, resulting in improved productivity and streamlined IT processes. One such LCM tool is Zluri, which improvises business workflow strategically. 

Zluri eliminates the manual effort of managing the onboarding and offboarding process by automating the entire employee lifecycle. Furthermore, you can directly integrate your organization's SaaS apps with Zluri to monitor all the SaaS applications and access permissions in a single dashboard. Accordingly, you can create, customize, and automate workflow to streamline your business processes. 

However, you must be thinking, why Zluri for your organization? Zluri directly integrates with 800+ SaaS applications, of which a few are Bamboo HR, Breathe HR, Zoho people, and more. Thus, you no longer need to stick with the traditional methods for managing your employees' life cycle. Zluri has all you covered!

Let's proceed forward, and understand how the Zluri lifecycle management tool works. 

Guide on How Zluri Lifecycle Management Tool Works

Zluri allows organizations to simplify complex IT processes to increase efficiency and maintain the flow of business processes. 

1. Automate the complex onboarding process

Growing organizations require more human resources to meet business needs, increasing the recruitment process. However, following the manual method to onboard new hires can be time-consuming and prone to errors.

To get through this problem, organizations can opt for Zluri, an efficient user lifecycle management tool to automate the provisioning process. With Zluri, you can create an onboarding workflow, and other employees with the same designation, department, and role can reuse it further. Furthermore, you can add required apps to the workflow from the recommended apps without investing time in searching for applications.

Zluri offers in-app suggestions via which you can add new hires to different channels, projects, or groups. When you are done creating the workflow, you can automate your action by clicking on the run or saving it in the Playbook to run or reuse later. Automatically all required access to SaaS apps will be granted to the employee within no time. You may use the workflow for multiple employees and can customize it accordingly.

Also, you can view the status of your onboarding workflow in the recent run tab, allowing you to monitor whether it's been completed, pending, or failed and accordingly proceed forward.

Additionally, you can integrate apps with Zluri to get a centralized view of the access permissions to employees in a single dashboard. 

2. Efficiently manage the employee's mid-life cycle changes

The employee may experience specific changes, such as a change in role, promotion, or geological shift, at some point in their career. If one employee moves from one department to another, you have to revoke and grant certain accesses, which would consume a lot of time.

Just multiply by a minimum of ten employees, and think of the numbers! The IT teams would indeed have nightmares if have to proceed with giving access manually. It is nearly impossible to open 100 tabs every now and then to manage a single employee mid-lifecycle, as it is highly prone to human errors and reduces productivity. 

Also, organizations use ticketing systems to manage access permissions, meaning employees have to raise tickets to gain access to the apps they require. This, in turn, increases the approval time, impacting the overall flow of work. 

However, with Zluri, you get an Employee App Store- a self-served model aimed to improve the employee experience by eliminating the waiting time for approval. 

Employees can easily access required SaaS apps without raising any tickets or waiting for the IT team's approval. If needed, they can also request apps that are not available in the organization. Also, Zluri gives employees full transparency, allowing them to check their access permissions status.

3. Securely offboard the employees upon departure

At the end of the employee's life cycle, when an employee departs from the organization due to termination, resignation, or retirement, their access to applications needs to be revoked. Otherwise, there can be a probability of data breach, as ex-employees will have access to organizations' crucial data.

IT teams must be mindful while revoking access; these crucial tasks can't be handled manually. However, with Zluri, at the time of an employee's departure, you can securely revoke access to SaaS apps and deactivate their account on time by automating the process. 

Zluri allows you to create an offboarding workflow that automatically revokes access to applications with a single click. You can save the offboarding workflow in Playbook to run at the scheduled time or directly click on the run after completion. Furthermore, you can view the recent tab to track the offboarding workflow status.

Zluri allows you to monitor the entire process to prevent any potential security threats that can affect the sensitive data. Also, you won't miss out on deactivating the ex-employee's account, which eats up unnecessary SaaS licenses under their name, adding to SaaS expenses. Additionally, it allows identifying critical applications and users; based on the threat levels and risks score, IT teams can remove the users and applications.      

4. Streamline Lifecycle Management with Zluri

Integrate your SaaS applications with Zluri to monitor the access permissions and SaaS stack in a single dashboard. Zluri allows you to automate the provisioning and deprovisioning process by eliminating inefficient, traditional methods, obtaining effective results, and increasing productivity. Securely grants, modify, and revoke access to SaaS applications at the required time to streamline your business processes and prevent potential security risks that can affect the organization's revenue and reputation.  

Looking forward to exploring Zluri's Lifecycle Management Tool? Book a demo now!

About the author

Tathagata Chakrabarti

Tathagata is a Technical Content Writer with 4+ of experience in the SaaS industry. He has a keen eye for research and understanding macro trends in the SaaS & AI-based technology space. He has worked across several marketing & strategy roles in various domains like banking, e-commerce, and education sectors. In his leisure time, Tathagata is a full-time PC gamer.