Access Management

  • 15 min read

Top 11 User Access Review Tools for Your IT Team in 2024

Rohit Rao

22nd June, 2023

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With the ever-growing complexity of user access rights and the need to meet stringent regulatory requirements, IT managers are turning to powerful tools to streamline the access review processes. These cutting-edge solutions offer a range of features and functionalities to empower your IT teams in their quest for enhanced access security, and control.

As an IT manager, ensuring effective access management within your organization is crucial in safeguarding sensitive data, reducing security risks, and ensuring regulatory compliance. User access review tools have emerged as essential solutions for your IT teams, enabling streamlined and efficient user access management processes. 

Key Features of User Access Review Tools

Below are the essential capabilities that a user access review tool should include.

• Centralized User Access Visibility: User access review tools provide your IT teams with a centralized dashboard, granting them comprehensive visibility into user access rights across the organization's systems, applications, and resources. This feature allows you to easily monitor and track user privileges, identify excessive permissions, and detect any unauthorized access. 

• Automated User Access Reviews: With this, you can streamline and schedule regular access reviews, define review parameters, and automate notifications to relevant stakeholders. This will reduce your team's and the stakeholders' workload and help you monitor users’ access efficiently. 

• Role-Based Access Controls (RBAC): With RBAC, your team can ensure that users have appropriate access to perform their tasks while preventing unnecessary access privileges. User access review tools simplify the implementation and management of RBAC, helping your IT teams maintain granular control over user access and reduce the risk of data breaches.

• Segregation of Duties (SoD) Compliance: To strengthen internal controls and minimize the risk of fraud or error, user access review tools facilitate adherence to Segregation of Duties (SoD) policies. User access review tools help your IT teams identify and address any instances of conflicting access rights, allowing you to meet regulatory requirements and mitigate risks associated with unauthorized activities.

• Audit Trail and Compliance Reporting: User access review tools empower your IT teams with robust auditing capabilities, capturing comprehensive activity logs and user access changes. These tools enable you to generate detailed compliance reports effortlessly, providing a clear audit trail for internal and external audits. 

This article will explore the top 11 user access review tools specifically designed to assist you in efficiently managing user privileges, identifying security risks, and maintaining regulatory compliance.

11 User Access Review Tools

Now, let’s explore the various user access review tools

1. Zluri

With the SaaS acceleration, it has become simpler for your employees to obtain special access privileges. However, it has also become more challenging to effectively manage and control these privileges due to increased complexity.

To ensure a secure and compliant environment, it's crucial to grant the right individuals the appropriate permissions. This is where Zluri's identity governance and administration (IGA) solution steps in, revolutionizing the way you manage access. With Zluri’s IGA solution, you can streamline IT audits, stay compliant with regulations, and effectively control who has access to what.

Zluri’s IGA solution offers a strong feature for reviewing user access, making it easier for you to manage and evaluate users’ access permissions. This feature helps minimize security risks and gives you better control over user access in your organization.

So how does Zluri achieve this? To keep track of app access, you first need to identify all the SaaS systems and applications being used. Zluri offers a centralized platform where you can see a comprehensive list of all the apps used in your organization's SaaS stack. This gives your IT teams complete visibility into your organization's SaaS ecosystem. 

With this visibility, you can effectively manage user access across the SaaS stack, handling access requests and reviewing them to ensure compliance with necessary regulations and maintain appropriate access rights.

Let's take a closer look at how it works

• Empower your user’s data with Zluri’s unified access

Zluri provides unified access that simplifies the complex task of gaining visibility to the users’ access across various systems and applications. By providing unified access, Zluri helps bolster your organization's security, improves operational efficiency, and maintains compliance with industry regulations. Unified access includes the following:

1. Access Directory: With Zluri, you gain centralized control over your organization's access directory. You'll have a comprehensive view of who has access to what resources and applications. This visibility is crucial for maintaining a secure environment and preventing unauthorized access. Having a clear picture of access rights empowers you to promptly address any potential vulnerabilities and keep your data safe.
   
   For example, your organization has multiple departments and hundreds of employees. Now, keeping track of who has access to what becomes daunting. You constantly juggle various access lists, permissions, and user roles across different applications. 
   
   However, with Zluri, you can simplify this complexity, have an overview of access rights, and ensure a secure environment for your organization's sensitive data.

2. Access Privileges: Understanding the access privileges of your users is vital for effective access management. Zluri allows you to define and monitor user roles, departments, and other contextual information determining their access privileges. This contextual information includes job roles, project involvement, or other relevant data. 
   
   By having this granular level of control, you can ensure that each user only has access to the resources they need to perform their specific tasks, reducing the risk of data breaches and enhancing overall security.
   
   Imagine an employee from your marketing team responsible for social media management who needs access to the required tools. Thanks to Zluri, you can assign the precise access the employee needs to do their job efficiently. The user will have access to all social media platforms and marketing tools required for the role while being restricted from other sensitive areas of your IT infrastructure. 

3. Activity & Alerts: Real-time insights into user activity are crucial for staying on top of your organization's security posture. Zluri helps you gain valuable information about user activities, such as their last login/logout times for various applications. This information helps you track user behavior and identify any suspicious activities that might indicate potential security threats.
   
   Moreover, Zluri equips you with a proactive alerting system. You'll receive immediate alerts through email whenever there are unusual activities or potential security breaches. This proactive approach empowers you to take swift action, minimizing the impact of security incidents and ensuring the overall safety of your IT environment.

• Streamline your access review process with automation

Zluri empowers you with automated reviews capabilities, ensuring a seamless access control system. By leveraging Zluri's automated reviews, you can ensure security, and safeguard your sensitive data effectively, all while staying compliant with regulatory requirements. Zluri’s automated reviews capabilities include

1. Access Rules: With Zluri's access insights, you gain a comprehensive understanding of your organization's access landscape. These insights serve as the foundation for creating precise access rules. 
   
   For instance, suppose you identify that certain employees have unnecessary access to sensitive data. In that case, you can swiftly create rules to restrict their permissions and enhance data security.

2. Scheduled Certification: Zluri simplifies the certification process by allowing you to schedule certifications proactively. After obtaining valuable insights, you can take action by setting up certification tasks. 
   
   These certifications verify whether employees' access aligns with the organization's policies and regulatory requirements. By scheduling certifications, you ensure that access permissions remain up-to-date and compliant at all times.

3. Auto-remediation: Zluri takes access management a step further by introducing auto-remediation capabilities. This powerful feature goes beyond mere reviews and actively responds to access violations. 
   
   Whenever the system detects any unauthorized access or potential security breaches, it automatically triggers corrective actions for immediate resolution. This proactive approach enhances your organization's security posture and effortlessly ensures compliance with industry standards.
   
   Suppose a user from your marketing team grows or changes the role; Zluri makes it effortless to adjust access privileges accordingly. If the user gets promoted or changes roles, you can seamlessly modify the access privileges to match the new responsibilities. 
   
   Likewise, if a user has some unnecessary access, their access can be quickly revoked as a part of auto-remediation action, minimizing potential security issues.
   
   In short, manual access reviews often require significant time and human effort, from coordinating with various departments to gathering data and cross-referencing access permissions. These tasks can be tedious and prone to human errors, leading to potential compliance issues or security gaps.
   
   With Zluri’s automated reviews, the burden of manual efforts is drastically reduced to 70%, and the review process is 10x faster. The intelligent automation handles the heavy lifting, from collecting and collating access data to analyzing access patterns, leaving your IT team with more time to focus on strategic initiatives. 

Now, let’s discuss the steps to automate the access review process.

• Step 1: Open Zluri's main interface, and go to the "Access Certification" module.

• Step 2: Now, to create an access certification, click on "Create a New Certification." Now, assign a suitable certification name and assign a responsive owner.

• Step 3: Under the setup certification, choose how you want to review users' access: either by Application or Users.
  
  For example, if you select to review access by Application, add the application to audit users' access.

• Step 4: Then choose a primary reviewer and a fallback reviewer from the drop-down menu. Once you are done selecting the reviewers, you can click on Next.
  
  Note: Generally the primary reviewers are app owners. Also, choose the fallback reviewer carefully whom you think is responsible.

• Step 5: Choose the specific users to include in the certification process. You can also filter the data points such as user department, job title, usage, and more, as per your certification requirements. Then, click on "Next."
  
  Note: Select those relevant data points only that you wish your reviewers to see while reviewing the access. By filtering the criteria appropriately, you enable your reviewers to make swift and well-informed decisions, streamlining the review process and ensuring efficiency.

• Step 6: Now, configure actions based on your needs and choose from the drop-down options. 
  
  For example, for rejection action, you can select the respective deprovisioning playbook to revoke the unnecessary access of the users. 
  
  Once you set up the action, click “add applications”. 
  
  Note: You can add multiple applications for the same certification. 

• Step 7: Set the start and end dates for the certification process, depending on within what time span you want the review to be completed.
  
  Note: You can also click on "Save Template" to save it for future use.

• Step 8: Lastly, you can keep track of the automated access review process by clicking on the ‘Review Status’ and view whether the review is still pending, modified, declined, or approved.
  
  Finally, you can easily track the entire review process on a chart. Once the review is complete and the assigned reviewer approves it, you can simply click 'conclude' to instantly send the reports to their email.
  
  Further, to know more about Zluri, Book a Demo Now.

Key Features

• Zluri leverages five discovery methods to identify the SaaS applications used within your organization. This gives your IT admins a detailed understanding of which apps are actively being used or left unused, enabling them to review their access and take appropriate actions.

• Zluri simplifies access management by automating the process of granting and revoking employee access. With just a few clicks, your team can easily control who has access to sensitive data and prevent unauthorized entry. You also have the flexibility to customize the workflow and schedule tasks for provisioning and deprovisioning in the future.

• Zluri ensures that users can only access the necessary applications based on their job roles. It continuously monitors and verifies users and their devices to ensure they have the appropriate privileges for accessing organizational resources. This helps protect your data by granting access only to authorized individuals according to their designated roles.

• Through regular audits, your IT teams can identify apps and users that require special attention. This valuable information enables them to take the necessary measures against unauthorized access, guaranteeing that only authorized personnel can access sensitive information and resources.

Customer rating

• G2: 4.8/5

• Capterra: 4.9/5

2. LogicManager

LogicManager offers a comprehensive user access review solution that streamlines the process of reviewing and managing user access privileges. The tool provides a centralized dashboard that displays your user accounts, associated permissions, and last access activity. 

This comprehensive overview enables your team to quickly identify potential risks and take necessary actions to mitigate them.

The tool also allows you to define review frequencies and automatically triggers review notifications to relevant stakeholders. By automating this process, LogicManager ensures that user access privileges are regularly reviewed, reducing the risk of unauthorized access and improving compliance.

Key Features

• Granular Access Permissions: With LogicManager, you have granular control over user access permissions. The tool allows you to define role-based access controls, granting appropriate privileges to each user based on their job responsibilities. 
  
  Additionally, you can easily customize access permissions at a user or group level, ensuring that employees have the right level of access to perform their tasks efficiently while maintaining data security.

• Actionable Insights and Audit Trail: The tool provides actionable insights into user access reviews. It generates comprehensive reports highlighting areas of concern, such as excessive user privileges or dormant accounts. 
  
  These insights enable you to identify and rectify potential security gaps promptly. Furthermore, LogicManager maintains an audit trail of all user access review activities, ensuring transparency and compliance with regulatory requirements.

• Integration and Scalability: Its integration capabilities allow for a smooth transition and minimize disruptions to daily operations. Moreover, LogicManager is a scalable solution that can accommodate organizations of all sizes, from small businesses to large enterprises, ensuring that your user access review processes can grow alongside your business.

Customer rating

• G2: 4.5/5

• Capterra: 4.5/5

3. ManageEngine ADAudit Plus

ManageEngine ADAudit Plus offers a user access review solution that simplifies and strengthens user access controls within your organization. The tool provides a centralized dashboard that displays user accounts, associated permissions, and access history. This enables you to address unauthorized or excessive access, minimizing security vulnerabilities and ensuring compliance.

Moreover, ADAudit Plus automates the entire review cycle, eliminating tedious and error-prone manual processes. You can define review frequencies and configure automated notifications to relevant stakeholders. 

Key Features

• Granular Access Controls: With ADAudit Plus, you have granular control over user access permissions. The tool allows you to define role-based access controls, granting appropriate privileges to each user based on their job responsibilities.

• Real-time Anomaly Detection: The tool continuously monitors user activities and generates alerts for suspicious behavior, such as unauthorized access attempts or unusual data transfers. This enables your team to respond to potential security incidents swiftly, minimizing the impact on the organization's data and infrastructure.

• Compliance and Audit Reports: ADAudit Plus provides you with comprehensive compliance and audit reports. These reports serve as tangible evidence of effective user access controls during audits, ensuring compliance and building trust with stakeholders.

Customer rating

• G2: 4.5/5

• Capterra: 4.3/5

4. Vanta Access Reviews

Vanta Access Review simplifies and enhances the user access review process. The tool offers an intuitive interface that allows you to navigate through the review process easily. By automating many aspects of access reviews, Vanta helps you save valuable time and resources, enabling you to focus on other critical tasks.

Key Features

• Comprehensive User Visibility: With Vanta, you gain a comprehensive view of user access permissions across your organization's systems and applications. The tool provides centralized visibility into user privileges, allowing you to identify any discrepancies or potential security risks quickly. 
  
  By maintaining a clear understanding of user access levels, you can ensure that access rights align with users' roles and responsibilities, minimizing the risk of unauthorized access or data breaches.

• Streamlined Workflow and Collaboration: The tool allows you to define customizable access review cycles and set reminders, ensuring timely completion of reviews. It also enables you to assign review tasks to specific team members, fostering accountability and reducing the burden on IT managers. 

• Risk Identification and Mitigation: The tool provides advanced analytics and reporting capabilities that help you gain valuable insights into access patterns and identify potential vulnerabilities. The tool also offers risk assessment metrics, such as segregation of duties (SoD) analysis, to flag any conflicting access rights that might increase security risks. 

• Integration: The tool seamlessly integrates with various systems and applications commonly used in organizations, ensuring compatibility with your existing infrastructure. Its pre-built integrations help your team to access data from all systems across the organization and enhance the access review process.

Customer rating

• G2: 4.6/5

• Capterra: 4.9/5

5. SecurEnds

SecurEnds simplifies the complex task of user access reviews by providing a centralized platform that enables you to conduct comprehensive assessments effortlessly. The tool automates the review process, allowing you to efficiently evaluate user access rights across your organization's systems, applications, and data repositories. 

With SecurEnds, you gain unparalleled visibility into user access rights. The tool offers granular access analysis, enabling you to delve into the specifics of each user's permissions. 

You can easily identify excessive privileges, dormant accounts, and any potential segregation of duties conflicts. SecurEnds helps you minimize the risk of unauthorized activities and insider threats by pinpointing these access anomalies, reinforcing your organization's security posture.

Key Features

• Automated Notifications and Remediation: SecurEnds informs you about critical access-related events through automated notifications. Whenever suspicious activities or deviations from established access policies are detected, you receive immediate alerts, allowing you to take prompt action.
  
  Furthermore, the tool provides remediation capabilities, enabling you to swiftly address identified issues by modifying user access rights or revoking inappropriate privileges. 

• Regulatory Compliance and Audit Support: The tool assists you in meeting compliance requirements by generating comprehensive reports that document user access reviews and activities. 
  
  These reports serve as valuable information during internal and external audits, providing evidence of your organization's commitment to data security and regulatory compliance. SecurEnds simplifies the audit process, saving you time and effort.

• Customizable Dashboards: You can easily configure the tool to display relevant metrics and visualizations that align with your specific needs as an IT manager. Whether you require an overview of access review progress, access-related metrics, or compliance status, SecurEnds presents the information clearly and concisely.

Customer rating

• Capterra: 4.8/5

6. Lumos

Lumos simplifies the process of conducting user access reviews, empowering you to enhance security and compliance effortlessly. It eliminates the complexity and manual effort associated with user access reviews. 

The tool provides a centralized platform where your team can review and validate user access rights across various systems and applications. By automating this process, Lumos saves valuable time and resources, allowing your team to focus on strategic initiatives.

Key Features

• Comprehensive User Access Visibility: With Lumos, you gain comprehensive visibility into user access permissions. The tool enables your team to view and assess user entitlements across multiple platforms, databases, and applications in real time. 

• Simplified Access Certification: The solution simplifies the access certification process by providing a user-friendly interface. You and your team can easily review and certify user access rights, ensuring that employees have appropriate and necessary access privileges. 
  
  The tool also generates clear and concise reports, facilitating compliance audits and simplifying documentation.

• Automated Workflow and Notifications: The tool streamlines the user access review process by automating the user access review workflow. You can define review schedules, set up reminders, and configure automated notifications for stakeholders, ensuring timely completion of access reviews.

Customer rating

• G2: 4.8/5

7. Brainwave GRC

Brainwave GRC provides user access review capabilities that help you effortlessly streamline the access review process. It empowers you and your team to conduct thorough user access reviews, enhancing security, compliance, and operational efficiency.

Brainwave GRC simplifies user access review by offering a centralized platform where your team can efficiently review and validate user access rights across various systems and applications. With this consolidated view, your team can easily identify discrepancies, unauthorized access privileges, and potential security risks, allowing them to take timely action and maintain a robust security posture.

Key Features

• Real-Time Access Visibility: The tool provides real-time access visibility, enabling you to monitor and evaluate user entitlements across multiple platforms, databases, and applications. This real-time insight ensures that access privileges remain aligned with business needs and compliance requirements, reducing the risk of unauthorized access.

• Streamlined Access Certification Process: You can easily review, validate, and certify user access rights, ensuring that employees have appropriate access privileges based on their roles and responsibilities. 
  
  The solution also generates comprehensive reports and audit trails, facilitating compliance audits and providing evidence of access certifications.

• Automated Workflows and Reminders: The tool automates the access review workflow, allowing you to define review schedules, set up reminders, and configure automated notifications.

• Advanced Segregation of Duties (SoD) Analysis: Brainwave GRC includes advanced Segregation of Duties analysis capabilities. Your team can proactively identify and address potential conflicts in user access rights, ensuring that no single user possesses conflicting permissions that could lead to fraudulent activities or data breaches.

Customer rating

• No review available

8. Cypago

Cypago's innovative user access review solution, you can streamline this process and gain better control over user access management. It provides a centralized platform that empowers you to oversee user access rights across various systems and applications from a single dashboard. 

This eliminates the need to navigate multiple interfaces, simplifying and accelerating the user access review process. You can comprehensively view user permissions, roles, and entitlements to ensure compliance and minimize security risks.

Key Features

• Automated Access Reviews: Cypago automates the user access review process, enabling you to schedule and conduct regular reviews effortlessly. With customizable review cycles and automated notifications, you can ensure that access permissions are regularly evaluated and aligned with your organization's policies and changing requirements.

• Role-Based Access Controls (RBAC): It offers robust RBAC functionality, allowing you to accurately define roles and associated permissions. By assigning users to predefined roles, you can simplify the access review process and ensure access rights consistently align with job responsibilities, reducing the risk of unauthorized access.

• User-Friendly Interface: The platform offers an intuitive and easy-to-navigate interface, allowing you and your team to view, analyze, and modify user access permissions quickly. With its straightforward design, Cypago enables you to efficiently conduct access reviews, saving time and reducing the burden on your IT teams.

• Auditing and Compliance: Cypago provides robust auditing capabilities, enabling your team to track and record user access review activities. Also, your team can easily generate comprehensive reports to demonstrate compliance and facilitate internal and external audits.

Customer rating

• No review available

9. CondutorOne Access Review

ConductorOne offers a comprehensive access review platform to simplify and streamline the user access review process. With its robust features, ConductorOne empowers you to efficiently manage user access, maintain security, and meet compliance requirements.

It provides an automated workflow that systematically identifies users' access privileges across various systems and applications. By automating this process, ConductorOne Access Review saves you valuable time and effort that would otherwise be spent manually reviewing and documenting user access.

With ConductorOne, you can centralize the management of user access permissions. The platform also integrates seamlessly with your existing identity and access management systems, allowing you to have a unified view of all users and their associated access rights. 

Key Features

• Role-Based Access Control (RBAC): ConductorOne's user access review tool incorporates role-based access control (RBAC) functionality. RBAC allows you to define roles and associated access permissions based on job responsibilities and organizational hierarchy. 

• User-Friendly Interface: The platform offers a user-friendly interface that simplifies navigation and provides intuitive features. You can easily access and review user access rights, generate reports, and promptly make informed decisions to address access-related issues. 

• Audit and Compliance Reporting: ConductorOne access review platform includes robust auditing and reporting features. The platform generates comprehensive reports documenting access review activities, changes made, and corresponding approvals. 
  
  These reports serve as valuable evidence during audits, demonstrating your commitment to maintaining a secure and compliant access management framework.

Customer rating

• G2: 4.5/5

10. Zilla security

Zilla Security provides an advanced user access review solution. The platform automates and simplifies the review workflow, allowing you to efficiently assess and validate user permissions across various systems and applications. 

With Zilla Security, you gain a comprehensive view of user access permissions within your organization. The platform provides a centralized dashboard that displays user access information across multiple systems and applications. 

This consolidated view allows you to quickly identify any discrepancies or potential security risks, enabling you to take proactive measures to mitigate them. Having a clear understanding of user access across the organization is vital for maintaining a robust security posture.

Key Features

• Role-Based Access Control (RBAC): Zilla Security's user access review solution incorporates role-based access control (RBAC) capabilities. RBAC enables you to define and assign access permissions based on job roles and responsibilities. It also simplifies access management by providing a scalable and consistent approach.

• Real-Time Alerts and Notifications: The platform provides real-time alerts and notifications for critical access-related events. These alerts can include user access requests, changes in access permissions, or suspicious activities. You can promptly respond to access-related incidents by receiving instant notifications, ensuring your organization's security is not compromised.

• Auditing and Compliance Features: The platform generates comprehensive reports that document access review activities, changes made, and all the approvals. These reports serve as valuable evidence during audits and help you demonstrate compliance with regulatory requirements, ensuring that your organization's access management practices align with industry standards.

Customer rating

• G2: 4.7/5

• Capterra: 4.7/5

11. Opal

Opal offers an innovative user access review solution that empowers you to effectively manage user permissions and enhance control over your organization's sensitive data.

Opal's user access review solution provides an intuitive user interface that assists you in effortlessly overseeing and reviewing user access rights, enabling you to quickly identify any discrepancies or potential security risks.

It offers a centralized platform where you can manage and monitor user access permissions across multiple systems and applications. 

Key Features

• Comprehensive Audit Trails: The solution captures detailed records of user access changes, approvals, and reviews, allowing your team to track and document any modifications to user privileges. This enables you to easily address audit requirements and enhances transparency in your organization.

• Automated Notifications and Reminders: The solution simplifies the process of notifying and reminding users and managers about pending access reviews. Automated notifications can be configured to ensure timely reviews, minimizing delays and reducing the chances of security vulnerabilities due to outdated or incorrect access permissions.

• Compliance and Regulatory Support: Opal's user access review solution provides support for various regulatory requirements such as GDPR, HIPAA, and SOX. With Opal, you can streamline your compliance efforts, reduce the risk of non-compliance penalties, and maintain a strong security posture.

Customer rating

• No review available

About the author

Rohit Rao

Rohit works in the Community and Marketing Team of Zluri and is a strong advocate of community led growth.