Top 7 Alternatives to Basaas in 2023

Basaas is a unified digital workplace and is based on a fully managed technology stack that you can utilize and streamline the user experience. It helps you gain insights into all the applications in your organization.

With the rise of the number of SaaS apps used in the organization, it has become difficult to manage it. IT teams find it difficult to gain visibility of all the apps in the organization, and that leads to shadow IT and many other problems like overspending, SaaS sprawl, etc.

Basaas provides insights about known and unknown applications across the organization. It gives information like usage metrics of the applications and helps you to make data-driven decisions. 

In this article, we will discuss the top alternatives of Basaas. But before that, let us have a look at more information about Basaas.

Key Features of Basaas 

• Basaas offers your employees access to all apps, data, and information centralized in one place.

• It assists in distributing your apps for teams, departments, or individual users and manages your SaaS users in one place.

• It simplifies access to all apps by enabling each user to keep their passwords organized in one safe place as each user gets their own locally stored vault for safeguarding passwords.

• It gains insights into your organization’s app usage, enhances IT security, and manages login and access management.

Drawbacks

• Steep learning curve

• Limitations in integration with applications

Customer Rating

• G2: 4.7/5

• Capterra: 4.8/5

Top Basaas Alternatives

1. Zluri 

Zluri is a SaaS management tool that helps you eliminate SaaS wastage, automate IT tasks, and secure the SaaS ecosystem. It helps you discover apps, manage, secure, and optimize your SaaS applications in a single platform. 

It assists IT teams in eliminating SaaS wastage by removing duplicate apps, finding unused and underused apps, consolidating apps with overlapping functions, and renewing licenses with usage insights.

Zluri enables your business to explore and manage third-party SaaS applications, their security, and compliance from their command center. It provides IT teams with greater visibility and control over the SaaS stack.

Key Features

App discovery: Zluri has the largest app library with over 2,25,000 SaaS apps. It uses five discovery methods to find 100% of SaaS apps in your organization: SSO, finance, and expense management systems, direct integration through APIs, desktop agent (optional), and browser agent (optional).

  Zluri Application Discovery Methods

This helps you eliminate shadow IT.

SaaS Contracts Management: Zluri helps you to manage all your software application contracts by keeping all the contacts and vendor data in one place. 

SaaS Contracts in Zluri

This helps you manage your contracts and payment renewals and stay compliant.

With a renewal calendar, you never miss renewing any application. And you do not get caught in the auto-renewal of apps that don't add value to your business.

Zluri's renewal calendar

You also get insights on hidden charges for each contract.

In the Cost column, you can see what is mentioned in the contract. In the Spend column, you can see what the amount you have actually paid is. The bigger the difference is, the higher you are charged than what is mentioned in the contract.

Automate app and license approvals: With Zluri, you can also create an approval process for app and license requisition with the employee app store to keep SaaS spending in control.

Department-wise spend and budget insights: With Zluri, you can also see the insights on the budget allocated to different departments vs. how much they have spent. So, in case it overshoots the budget, you can dig into the details to see what is happening and reach out to the owners equipped with data.

With Zluri, you can trigger a notification to the department owner in case there is any deviation from the actual budget allocation.

Department-wise budget vs. spend

Department wise spend

You can also see what categories are consuming a large amount of budget. We have seen many times there is a budget wastage in app redundancies.

Applications: This module offers detailed information regarding all the SaaS apps used in the organization and is distributed on four pages that include Managed (IT teams, department/business units, or any individual), Unmanaged, Restricted, and Needs Review.

Application Module

On clicking an application, you will get detailed information about each application that includes an overview, users, licenses, spends, app insights, recommendations, and security & compliance.

Detailed application information

App Insights helps you improve SaaS governance by providing actionable cards on the overview of an application. You can add missing data, review changes, and stay on top of SaaS usage & spend trends to track your SaaS better.

Licenses: In the license module, you will get detailed information about the licenses associated with the vendors. It is further divided into three sub-modules mentioned below.

• Licenses: Zluri will help you gain visibility at all the licenses, subscriptions, contracts, and perpetual.

• Renewals: Zluri alerts you about your upcoming payment and contract renewals, giving you enough time to decide whether or not you need the app.

For contracts, you get alerts 30 days, 15 days, and one day in advance. For payment, you get seven days and 1-day alerts. And you can set custom alerts as well. This helps you prioritize high-value contracts.

• Vendor: Zluri has an automated vendor management system with all the features needed to manage your SaaS stack. 
  It maintains a SaaS system of record by integrating with your core business system, after which it prepares to maintain your vendor life cycle with your predefined workflows. 

Security: With Zluri, you can view the various security points like threat level, risk score, risk, risk level, etc., for various apps and users. The security module consists of 2 pages: critical apps and critical users.

Critical Apps

Reports: Zluri offers a total of 13 reports, and these reports come under three subcategories. 

• Organization Data: It consists of a list of app reports, a list of users report, a list of departments report, and a list of transaction reports. 

• Workable Insights: It includes reports of a list of inactive users, a list of restricted apps, a list of apps that needs review, a list of archived apps, a list of archived users, a license optimization report, and a user activity report.

• Spend Reports: Spend reports give you insights on how to optimize spending across different app categories.

Zluri provides real-time insights and reports on your SaaS stack, allowing you to make better purchase and renewal decisions.

Workflow: The workflow module offers automation features like onboarding and offboarding. It is just a matter of one click to get your employees onboarded to various applications and even specific groups within the application.

Offboarding modules will ensure that all sessions are terminated when access is revoked, and IT teams save time.

The workflow overview gives you a brief summary of your workflows & playbooks. You can see which workflows are running, which are recently edited, and which playbooks are most used. This makes it easier to edit & reuse a workflow.

We recently launched the employee app store, where employees can log in and request the apps. Based on the available apps and licenses, workflows get triggered, and the license is automatically assigned.

If you don't have the licenses available, then you can also set up procurement workflows. So the whole requisition, approval, and deployment of the license. 

Customer Rating

• G2: 4.9/5

• Capterra: 4.9/5

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 2. Intello

Intello is a SaaS management tool that SailPoint has acquired. It helps enterprises uncover and mitigate risks due to shadow IT, overprovisioned accounts, and more. 

With Intello, IT admins can gain visibility and discover all SaaS apps, including any hidden apps and access, as well as data on spend, usage, security, and compliance. In addition, it assists you in optimizing license costs and consolidating vendors, and ensuring compliance.

It brings the management of all apps into one central place. Intello gives you control with automated workflows, custom alerts, and insights into utilization, adoption, and contract renewals.

Customer Rating

• G2: 4.4/5

• Capterra: 4.2/5

3. Beamy

Beamyis a SaaS governance platform that helps large companies to manage SaaS applications. It discovers all SaaS apps within your company and helps IT teams keep an eye on compliance and optimize technology costs.

It centralizes information about SaaS applications on a single platform and monitors usage, optimizes contracts, and mitigates app-associated risks. It consists of a SaaS directory that is regularly updated. In addition, it tracks the declaration compliance of your SaaS vendors and alerts you on potential optimization that needs to be investigated.

4. Apptio Cloudability SaaS

Apptio Cloudability SaaS is a SaaS portfolio management solution that helps enterprises make decisions regarding planning, optimizing, analyzing, and collaborating on applications. 

It assists the IT teams in identifying the recurring cost associated with SaaS, understanding the scale of adoption, and improving savings that can be made by optimizing the license agreements.

It tracks SaaS and on-premises application consumption in a single view across the organization. It helps to understand the license types and utilization to forecast the spending, manage active contracts, and mitigate risks.

The platform collects information by aggregating usage data through the SSO provider and integrating it with your expense management system. It offers you to rightsize your SaaS portfolio and helps you eliminate duplicate, underutilized, or inactive applications.

Customer Rating

• G2: 4.5/5

5. LeanIX

LeanIX is a SaaS management platform that discovers, optimizes, and manages your SaaS applications. It integrates with financial, contract management, and SSO systems that help you discover applications and provide visibility into the organization's SaaS ecosystem.

It focuses on tracking, managing, and benchmarking subscribed SaaS applications and helps you stay compliant. In addition, it assists the organization in evolving from cost-center driven to IT-enabled.

It provides a repository of information that allows you to view everything from business architecture to IT architecture. It offers insights to control SaaS spend, manage your SaaS subscriptions, and improve user adoption.

Customer Rating

• G2: 4.6/5

6. Freshservice SaaS Management

Freshservice SaaS Management helps you gain visibility into your SaaS estate. It discovers your SaaS applications using integrations with identity providers.

It identifies the redundant and underutilized applications with app-specific usage data with the suite of SaaS integrations. It helps understand who is using what applications and how they are using them.

It identifies the areas to reduce SaaS spend and take insight-driven actions and automate optimization processes. It prevents you from surprising SaaS subscriptions with renewal reminders.

Customer Rating

• G2: 4.6/5

• Capterra: 4.5/5

7. ServiceNow

It identifies savings opportunities, takes action on unexposed saaS spending, digs into deep usage analysis to reduce overspending, and helps organizations to follow the best practice workflows to manage SaaS.

It helps you gain cost and usage insight for SaaS vendors with integrations. In addition, it provides visibility and helps you manage all connected SSO applications in your Okta and Azure AD environments.

Customer Rating

• G2: 4/5

• Capterra: 4.5/5