16th February, 2023
TABLE OF CONTENTS
Okta and OneLogin are both popular identity and access management (IAM) solutions that offer a wide range of features, like single sign-on (SSO), multi-factor authentication (MFA), user provisioning, etc., for managing user access to cloud-based applications.
Ultimately, the best solution for you will depend on your specific needs and requirements. Thus, it's recommended that you test both solutions with a free trial and decide based on the features, pricing, and user experience that best fits your organization.
Okta focuses on providing an integrated platform for IAM and customer identity and access management (CIAM). It offers a wide range of integrations with other systems and applications and can be used to manage access to both on-premises and cloud-based resources.
OneLogin, on the other hand, is primarily an SSO solution that includes MFA and user provisioning. Therefore, it is best suited for organizations with many cloud-based applications that need a straightforward solution for managing access to them.
This article will walk you through both the IAM solutions separately and compare them on several parameters, including features, costs, usability, and more. Hence, you can choose the finest for your business.
So, let's get started!
Okta is a cloud-based identity management solution that helps businesses in various domains, including information technology (IT), consumer services, energy and utilities, telecommunications, and more. The essential features are managing access requests, accounts, compliance, user provisioning, and multi-factor authentication.
Okta's Lifecycle management feature lets companies automate their workflows and operations for both internal and external users. Businesses are also given a universal directory that helps them manage multiple devices, users, applications, and APIs.
OneLogin is a cloud-based identity and access management solution that lets users control access to web applications, data centres, cloud storage, and more. Its key features include single sign-on, web access management, adaptive and multi-factor authentication, and mobile identity tracking.
OneLogin's web access management tool integrates with the web servers that are already in place and helps businesses protect their web applications. Its adaptive authentication feature uses machine learning to determine what kind of security access users must fill out to get into the system.
The solution uses a multi-factor authentication system that verifies users' identities with standard user IDs and passwords and one-time passwords (OTP) shared via mobile app and text messages, Duo Security, RSA, and more.
Identity and access management is critical for both IT departments and regular users. IT departments use it to improve access security and reduce the need for password resets. It also helps protect the enterprise network if the business has its security operations centre.
On the other hand, regular users want easy access to their accounts without remembering many complicated passwords and login processes. The best identity management software balances security and ease of use.
Let's see how Okta and OneLogin handle this balance and who is better!
Both Okta and OneLogin have great tools to make logging in easy and secure. They offer SSO and MFA, which are important for keeping your accounts safe. They also have password managers, browser extensions, and apps to make accessing your accounts effortless.
Okta has an extra feature called ThreatInsight that helps protect your account from unauthorized access by using data on lousy IP addresses. ThreatInsight protects your network from phishing, credential stuffing, brute force attacks, and distributed denial-of-service (DDoS) attacks, among others, proactively.
OneLogin also has a similar feature called SmartFactor Authentication that uses information like location, device, and user behaviour to detect high-risk logins. Still, it could be more proactive than Okta's ThreatInsight. Also, it uses artificial intelligence (AI) to calculate a risk score for each login to figure out the proper login credentials or even block high-risk logins.
Identity management software is only as good as the third-party apps it can connect to.
Over 7,000 third-party integrations with cloud, on-premises, and mobile apps are listed in the Okta Integration Network (OIN) catalogue.
Management of the application programming interface (API)
Cloud access security broker (CASB)
Customer data integrators
Lists and human resources systems
Security and management of endpoints
Analysis of security
Virtual private network (VPN)
If you need an integration that isn't in the OIN, you can use Okta's App Integration Wizard (AIW) to make one and give it to users in your organization.
OneLogin's App Catalog has over 6,000 pre-built integrations with third-party software, including Salesforce, Office 365, and Slack, which are all big names. In addition, you can use many Google apps with the OneLogin Google Apps integration instead of adding them individually.
Unlike Okta, you must set up an account before seeing all the app integrations. But, like Okta, OneLogin lets you connect apps that aren't in its catalogue in your own way.
Okta streamlines organizations' employee lifecycle management process, simplifying complex IT tasks and boosting productivity. It automates access to SaaS applications, granting and revoking access as needed. This allows employees to quickly access the necessary apps while reducing the workload for IT teams who no longer need to manually handle onboarding and offboarding processes.
Furthermore, Okta enhances security through automation by assigning secure access to authorized employees and revoking access when necessary, triggered by HR systems. Additionally, it conducts periodic audits, generates reports on employee app access, and allows for adjusting access permissions as needed while providing a centralized view of employee and their account access, simplifying the audit process.
On the other hand, OneLogin's User Lifecycle Management provides a real-time user provisioning solution syncs instantly with on-prem and cloud directories to add new user accounts to popular apps like Office 365, Google Apps, and Slack. Companies also use groups and memberships to put users in suitable applications for their roles.
For example, a new marketer might need to use Marketo, Salesforce, and Google Analytics. By adding the new employee to the Marketing group, the required marketing apps will be set up for the user to be ready to use on day one. IT departments gain operational efficiency and save time by automating provisioning workflows. This frees up IT resources.
Okta and OneLogin have a reputation for being hard to use, set up, or adopt.
Both services have automation features and IAM tools that will help IT departments streamline account management and make signing in easier for employees and other end users. In addition, both Okta and OneLogin have streamlined SSO interfaces that make it easy for users to log in and keep track of the resources to which they have access.
Even though Okta and OneLogin are both easy to use, Okta users report a more streamlined user experience.
Calculating the actual cost of an identity management solution can take time, as different vendors have different pricing models. For example, Okta charges for each product individually, while OneLogin offers tiered plans with increasing levels of features. Additionally, support packages are usually not included in the primary pricing, so it is essential to factor in these costs when creating a budget.
Okta's pricing for workplace identity products includes:
SSO costs $2 per month per user and includes integration network, ThreatInsight, desktop and mobile SSO for cloud and on-premise apps, basic MFA, and third-party MFA integration.
Adaptive SSO costs $5 per user per month and adds contextual access management and authentication based on risk.
MFA costs $3 per user per month and includes one-time passwords, push notifications, texts, and Universal 2nd Factors (U2Fs).
Adaptive MFA costs $6 per month per user and adds contextual access management, such as location (new city, state, or country and impossible travel patterns), network, device, and risk-based authentication.
Okta requires a minimum contract of $1,500 annually, but larger companies that add more users can get huge discounts. The trial period for the SSO plan is free, but customer support packages are sold separately.
Okta user rating
OneLogin's prices include three plans for the workplace:
Starter: $2 per person per month (minimum 25 users) — Includes integrations with unlimited apps, desktop SSO, support for a single language, and standard reports.
Enterprise: $4 per user per month (minimum 10 users) — Adds multi-factor authentication (MFA), custom app connectors, security policies, support for multiple languages, and VPN integration.
Unlimited: $8 per user per month (minimum 5 users) — Adds user provisioning, custom fields, HR integrations, and onboarding and offboarding checklists to the directory and users.
There is a 5% discount for quarterly subscriptions and a 10% discount for annual subscriptions. The Enterprise plan can be tried out for free for 30 days. The OnePlus support package is part of all office plans, but OnePrime and OneVIP cost more.
OneLogin user rating
Okta is a bit ahead of OneLogin in this race. Both solutions have a good track record with enterprise workplace identity applications. Still, Okta gets to the finish line first because it has more advanced features like ThreatInsight and integrated lifecycle management.
After learning the difference between Okta and OneLogin, you better understand which tool will be optimal for your business process to enhance productivity and increase efficiency. However, there is another Lifecycle Management tool, Zluri, that you can consider for your growing enterprise. So, what is Zluri? How does it work? Here's a quick brief.
Zluri is an efficient lifecycle management platform that lets businesses discover, optimize and secure Saas apps. It connects to over 800 apps and brings all the necessary data for managing employee access and their life cycle in one place. In addition, it helps keep employee data and digital identity secure and allows employees to access apps with one set of credentials.
Zluri automates the employee onboarding and offboarding processes and offers an Employee App Store for employees to easily access the apps they need. Additionally, it provides a centralized view of employee access permissions, helping to prevent security and compliance risks. It automatically provision or deprovision the right apps for the right users instantly. Hence, it enables you to eliminate request queues and approval bottlenecks & boost employee and IT team productivity.
The most vital point about Zluri is that it connects directly to the apps. So, it gets information straight from the source of truth. Since Zluri directly communicates with the apps, it can gain insights that SSOs can't. In addition, it lets businesses explore and manage third-party SaaS apps and their security and compliance from a single dashboard. Thus, it gives IT teams more control over their SaaS infrastructure.
Zluri APIs can be called from internal and external applications to create a bridge that helps assign licenses, manage contracts, and a lot more!
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Both the tools' end goal is to streamline an organization's IT process, but they work differently. For instance, Workato allows you to build your own custom connectors to integrate with any app or service, while Zapier does not offer this option.
To completely understand the capabilities of both tools, let's take a quick look at their overall functionality before diving into a detailed comparison based on various parameters.
Many organizations today follow manual methods to manage app approvals, so employees need help gaining access to applications to start with their work. They have to wait for several days or weeks and fail to get the right access at the right time, which impacts employees' productivity and reduces efficiency as it disrupts workflow.