Top Tools to Help you Stay HIPAA Compliant

TABLE OF CONTENTS

To stay compliant means adhering to laws, health, safety, data, and security standards set by the land government. For a business to operate, following all the regulatory compliance requirements is essential. 

One mandatory standard for all businesses in the healthcare industry is the Health Insurance Portability and Accountability Act (HIPAA).

The Health Insurance Portability and Accountability Act (HIPAA) of 1996 was passed in 1996 by the US Congress to improve the efficiency of the US healthcare system. It is a set of compliance measures made by the US department of health and human services to ensure that the information about patients is kept safe.

Businesses that process protected health information (Personal Health Information or PHI) must have physical, network, and process security measures in place to ensure HIPAA Compliance.

What is HIPAA Compliance Software?

A HIPAA compliance software helps businesses follow norms under the HIPPA act and Health Information Technology for Economic and Clinical Health Act (HITECH ) Act Rules. 

These software apps are generally designed in conjunction with HIPAA experts to help compliance officers navigate the implementation of the HIPAA Privacy, Security, Breach Notification Rule, and Omnibus Rules. It also secures systems and ensures patients' data is protected. 

A HIPAA compliance software takes away the burden of keeping patient data secure and helps maintain documentation of all activities (by recording logs of all the changes to patient's data).

Note that the use of HIPAA compliance software won't absolve your business of liability when an employee or a department violates HIPAA norms. This is because the regulators take a covered entity of a business leader's faith to comply with HIPAA into account while deciding on a financial penalty.

In this article, we will have a look at some top HIPAA compliance software tools that will help you stay compliant with the regulations, monitor your internal activities, and prepare you for compliance audits

Choosing the best HIPAA compliance software

The best HIPAA compliance software should be easy to set up, implement, and maintain all the ongoing HIPAA policies and procedures. In addition, it facilitates all the necessary procedures are being followed to meet the patients' privacy and security requirements. 

The best HIPAA compliance software apps solution should allow you to customize your workflows to help you stay compliant. 

Some HIPAA compliance software solutions allow for sending self-audits to your business associates and monitoring the results, as well as keeping track of and maintaining business agreements.

You should also be looking for a software solution that lets you track employee HIPAA and security awareness training. Tracking this helps ensure every workforce member has received and has attested to receiving the required training.

Finally, if any problems are encountered, the customer service team should be available to guide you through the process and answer any questions you may have about HIPAA.

Try looking for SaaS providers who offer regular sessions with experts in the field. These experts will be able to answer questions you have about compliance and assess your efficacy in this area.

Top HIPAA Compliance Software

1. Healthicity Compliance Manager

It features a customizable workspace, an AAPC-certified training program, and real-time reporting to loosen your challenges in maintaining your compliance with regulations and preventing government fines. So be it training your employees, conducting risk assessments, or investigating instances, you can manage the entire program from a single user-friendly application.

Features

  • Auditing and Risk Assessment

  • Monitors HIPAA compliance

  • Policy and Incident management

  • Employee Training

Pricing

Contact them for pricing

Rating

G2- 4.4

Capterra- 

2. Med Trainer

Med Trainer is a HIPAA software system for helping in compliance and credentialing. It guides you in complying with all the federal regulatory requirements by providing the necessary resources, setting up the process, and the mechanism to store and retrieve important information and documentation that eliminates the need for multiple systems. Ultimately it establishes a culture of compliance and safety. 

Features

  • HIPAA Compliance

  • Employee Training

  • Policy Management

Pricing

Contact them for pricing

Rating

G2- 4.6

Capterra- 4.4

3. Compliancy Group HIPAA

Compliancy Group provides a cheaper and more efficient solution to comply with new regulations. Its patented Achieve, Illustrate, Maintain strategy with Compliance Coach support can help you keep up with all new HIPAA, HITECH, Omnibus, and PCI regulations.

Features

  • Compliance Management

  • Compliance Tracking

  • HIPAA Compliant

  • Incident Management

Pricing

Contact them for pricing

Rating

G2- 3.8

Capterra- 4.8

4. CloudApper HIPAAReady

CloudApper HIPAA Ready is a new way to simplify compliance. The solution manages a digital checklist of tasks, meetings, and training information, simplifying the management process.

Features

  • Audit Management

  • Documentation Management

  • For Healthcare

  • Risk Management

Pricing

$10/User/Month

Rating

G2- 4.3

Capterra- 

5. SolarWinds Security Event Manager

Security Event Manager is an active monitoring SIEM solution that detects, alerts, and responds to suspicious behavior on any device or application on your network, apps, servers, and workstations.

The SEM cloud provides a highly available server environment to quickly deploy virtual appliances and is equipped with threat intelligence and real-time event correlation software. This enables your team to respond to cyber-attacks more quickly.

Features

  • Automatic threat detection

  • Comprehensive and intuitive dashboard

  • Compliance reporting tools

  • Simple and affordable license

  • User-friendly UI

  • Built-in file integrity monitoring

Pricing

Contact them for pricing

Rating

G2- 4.0

Capterra- 4.6

6. ManageEngine Desktop Central

Desktop Central is an integrated desktop and mobile device management application that helps in the centralized management of desktops, laptops, network devices, and smartphones. It automates countless IT tasks like Patch installation, Software distribution, IT Asset Management, Software License Management, Software Usage Statistics Monitoring, Remote Desktop Control, and more.

Features

  • Automated Vulnerability monitoring and Patch deployment.

  • Software and hardware management 

  • Deploy policies and profiles, and conduct Asset Management, Security Management & App Management for your mobile devices

  • Remote locking and remote wiping

  • Helps in configuring Desktop Applications, and Windows Security settings 

Pricing

Starts from $795.00/year

Rating

G2- 4.2

Capterra- 4.4

7. HIPAA One

HIPAA One is a division at Intraprise Health that focuses on letting healthcare organizations concentrate on their core competencies while handling the more mundane tasks. Our solutions are designed to be automated and easy to use so that they can save your organization time and money. 

Features

  • HIPAA compliant

  • Data Security

  • Policy Management

  • Audit Management

Pricing

Contact them for pricing

Rating

G2- Not available

Capterra- 4.8


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