Understanding 'Shadow IT' and its Risks – Quick Intro

TABLE OF CONTENTS

Shadow IT is essentially any software or hardware that runs without IT knowing about it. These can be

  1. Productivity applications

  2. Applications for personal use or

  3. Applications we do not want to see on our network such as pornography

All these applications are not necessarily bad. A lot of these apps are quite good and may add to the employee's productivity. So, IT does not want to block all these applications necessarily; they may want to allow some of these applications in their environment potentially. To do so, they need to find answers to the following questions.

  1. How do you discover shadow IT apps?

  2. How do you set processes around them?

  3. How do you secure the data on these applications?

shadow IT

Why is Shadow IT a problem?

When IT is not familiar with these 'outside things,' it causes security loopholes. IT is blind to security updates on the apps in their environment, but not by their choice. The second big reason could be illegality, depending on your industry, and depending on what is going on. There are a lot of regulations around sensitive data, so especially if you're in health care or financial industry, there can be lots of different rules that you might not be aware of, but that is part of core IT. This is a good recipe for a legal disaster. The third reason is what benefits one set of employees might not help the whole company. The intent of the employee is right, and that is to create efficiency for himself/herself, but each employee doing his or her own thing creates inefficiency to the organization as a whole.

How Big is Shadow IT?

Verizon's study has shown something about 61% of all software and hardware on the company's network is considered Shadow IT. So, keep that in mind, investigate it but please remember that there is a probably good reason why your employees use what they use.

I hope this quick intro was useful. If you are an IT Team member and are looking at simplifying your SaaS environment, request here for access to Zluri and manage your Shadow IT constructively.

Book a Demo

FEATURED BLOGS

The Ideal Cost Optimization Playbook to Control SaaS Spend

SaaS Management: 3 Key Challenges

A Framework to Eliminate SaaS Wastage

SaaS Vendor Management in 2022: The Definitive Guide

Symptoms of an Unoptimized SaaS Stack (+ Solutions)

FEATURED BLOGS

The Ideal Cost Optimization Playbook to Control SaaS Spend

10% of company revenue is spent on SaaS. It’s a staggering metric, and a high percentage of income is wasted inefficiently on business tools. In comparison, companies spend, on average, 15% on employees annually.

SaaS Management: 3 Key Challenges

With this explosion of SaaS at companies, there arise SaaS challenges caused by apps getting out of your control. These SaaS challenges varies in three dimension: spend management, security and complance risks, and various SaaS operations tasks like automating SaaS procurments, renewals, employees onboarding and offboarding.

A Framework to Eliminate SaaS Wastage

‘Muda’ is used to describe any activity that uses resources but doesn't generate value. It is the Toyota system for identifying and eliminating waste in all forms. It is the same thing that helps Toyota sell more cars than Ford, General Motors, and Honda at a higher margin.

SaaS Vendor Management in 2022: The Definitive Guide

An obese SaaS stack leads to SaaS wastage. It's a disease! It not only causes financial issues but also gives you security and compliance problems. That's why you must keep tight control on your SaaS stack. And it begins with managing your SaaS vendors. 

Symptoms of an Unoptimized SaaS Stack (+ Solutions)

In this post, we've discussed 7 symptoms of an unoptimized SaaS stack and solutions to optimize the same.

Related Blogs

See More

  • Implementing Zero Trust - A SaaS Management Perspective- Featured Shot

    Implementing Zero Trust - A SaaS Management Perspective

    Zluri makes a backup of the data in those apps while canceling the user's licenses so that the admin can transfer it to the newly hired owner.

  • How SaaS Management Platforms helps in Eliminating Security Risks- Featured Shot

    How SaaS Management Platforms helps in Eliminating Security Risks

    An SMP gives a central place to discover SaaS apps in use throughout the organization automatically. It helps to manage and secure users, apps, data, files, folders, and user interactions within SaaS apps.

  • Top IT Security & Privacy Frameworks - Featured Shot

    Top IT Security & Privacy Frameworks

    Security and privacy frameworks provide a structure where you can manage procedures, rules, and other administrative tasks needed in your organization.