22nd April, 2022
TABLE OF CONTENTS
Offboarding is a challenging and tedious process that requires collaboration between different departments to carry out smoothly. But managing it manually makes it more difficult, and time-taking as well as opens the door for human errors.
Proper offboarding ensures that all the access to organizations' resources is revoked to prevent employees from having access to company data after they leave.
To avoid any error and make offboarding efficient, there are many tools available that can help your organization in offboarding.
In this post, we’ll be mainly focussing on tools that help IT teams in offboarding.
Zluri is a SaaS management platform that enables organizations to gain complete control over their SaaS applications. With Zluri, organizations can automate various tasks like onboarding, offboarding, compliance management, etc.
Some of the key features of Zluri are:
Discovering your organization’s SaaS subscriptions: Zluri has the largest app library with over 120000+ applications. Zluri discovery engine uses five methods to discover all your apps with near 100% accuracy.
Automated employee onboarding & offboarding: Zluri has a powerful automation engine that enables organizations to give or revoke access to employees with a few clicks. Further, its contextual recommendation system provides information about which applications a new employee needs, based on the department and seniority of their role. It also recommends different channels/groups to which an employee should be added.
Renewal Monitoring: With Zluri, you don't need to worry about surprise renewals. Zluri alerts about your upcoming renewals, giving you enough time to decide whether or not you need the app. You can decide that through the SaaS usage insights from Zluri.
Applications Cost Optimization: Zluri helps you standardize your applications and eliminate budget wastage. Zluri traces your SaaS ecosystem and monitors, measures, and helps you take control of your SaaS spend. It also helps you find the hidden apps spend.
Smooth Vendor Management: Zluri has an automated vendor management system with all the features needed to manage your SaaS stack. It maintains a SaaS system of record by integrating with your core business system, after which it prepares to maintain your vendor life cycle with your predefined workflows.
BetterCloud helps organizations to automate the offboarding process and reduce human errors in offboarding. BetterCloud enables administrators to quickly ensure that all the employees' access to applications is automatically revoked once they leave the organization. This helps in preventing potential data breaches and sensitive information leaks due to ex-employees.
BetterCloud supports over 900 actions that help IT teams build workflows that automatically remove users’ access to applications and groups as well as transfer all necessary files from the users' accounts. BetterCloud simple employee offboarding saves time for IT professionals and protects the organization's data.
Provides a large number of inbuilt-workflows to automate different tasks of employee offboarding
Prevents data breaches from departing employees
Helps to meet security and compliance requirements
Easy to create automated workflows to streamline offboarding
Helps in transferring important files from departing employees' applications to other members of the organization
It has a steep learning curve
The user interface is clumsy
BetterCloud has very limited direct integration with other applications
Very expensive compared to other solutions available in the market
Okta helps from automating user account creation to deletion and saves a lot of time and effort required in it. It also saves money by quickly deprovisioning licenses and helping you in paying unnecessarily for unused software licenses. Okta ensures that all the ex-employees access are revoked to prevent any data loss. Okta allows organizations to set custom rules for account creation, updates, and deactivation on each application.
Increases productivity of IT admins by automating various tasks related to provisioning.
Ensure access is revoked as soon as an employee leaves the organization
Reduces human error by use of automated policies
Maintain a record of users' access to different resources
A large number of integrations with third-party applications
Simple and quick offboarding
Easy to use with almost no learning curve
Configuring custom applications is complex and time-consuming
The admin interface is clumsy
It is expensive
ServiceNow IT asset management enables organizations to smoothly offboard employees and set workflows to uninstall softwares, revoke the license and device allocation, and revoke SaaS applications access assigned to the leaving employee.
It helps in determining which assets to redeploy, repair, retire, dispose of, repurpose, or return to inventory after an employee leaves. Organizations can maximize the value of existing assets and refine purchasing strategies to meet demand with the help of ServiceNow IT asset management.
Revoke access to all resources once an employee leaves the organization
Reallocate and redeploy the free resources available after employee departure
Helps to strategies and refine asset purchasing based on available resources after offboarding of users
Its intuitive user interface makes it easy to use
Provides excellent support
The tool has almost zero learning curve
Gets slowed down occasionally
Initial setup is time-consuming and complicated
Blissfully offboarding workflows ensure that you can quickly and securely offboard a user when they leave the organization. It automatically generates lists of necessary tasks for offboarding so you or your team wouldn’t miss any at the time of offboarding an employee. Blissfully gives you complete control over the timing, tasks, and automation involved during the offboarding process.
Lookout, backup, and deletion for all Google Workspace accounts during offboarding.
Prepare custom tasks lists during offboarding based on department and role of the user.
Helps to prevent data breaches by revoking access to resources once an employee leaves the organization
Discovers and eliminates unused licenses
Helps in maintaining compliance
Smooth and seamless offboarding
Very few direct integrations
The user interface is clumsy
Sometimes application crashes or slowdowns
Citrix Workstation enables you to minimize the security risks from departing employees through simplified offboarding. You can easily revoke access to all the resources, including web apps, virtual apps and desktops, and files, with the help of Citrix Workstation.
Prevent data breaches by securely offboarding departing employees
Simple and intuitive workflows for offboarding
It has a steep learning curve
Occasionally slows down
Rippling provides a centralized place to set up, manage and disable access to all of your employees' applications like Slack, and Trello in just a few clicks. IT streamlines and reduces the manual effort required in employee offboarding by automating different tasks. IT administrators don't have to worry about revoking access to important applications when an employee departs, as Rippling provides automated workflows for that.
Ensures that departing employees don’t have access to applications
Automated offboarding once an employee leaves
User-friendly and easy to use
Easy offboarding workflows
Customer support is not up to the mark as it takes time to respond to and resolve issues.
SaaS operations consist of procuring the right set of SaaS apps, managing access to these apps by users/departments, monitoring their usage, and offboarding them properly when they are no longer needed.
Though with all its goodness, SaaS brings financial, security, and compliance risks to organizations. For IT teams, issues like providing and revoking access to employees during onboarding and offboarding or when their role changes are very time-consuming.
When an organization has a large number of SaaS applications in its SaaS stack, it gives rise to SaaS Sprawl.
In this post, we've discussed 7 symptoms of an unoptimized SaaS stack and solutions to optimize the same.
An obese SaaS stack leads to SaaS wastage. It's a disease! It not only causes financial issues but also gives you security and compliance problems. That's why you must keep tight control on your SaaS stack. And it begins with managing your SaaS vendors.
ITAM and ITSM are the two most common responsibilities in the ITOps domain. The use cases and working approaches of the two, on the other hand, are complementary yet vastly different.
Bringing accountability and ownership across organizations for SaaS applications is one of the foundational steps to ensure that organizations' SaaS stack is optimized and fully utilized.
IT and security teams also use tools for securing endpoint devices and applications that employees use so that organizations' data remains secure. Apart from collaboration, communication, and security, there are many other tools that organizations can use and provide to employees to ensure that work is done properly in a remote work setup.