7 Best Offboarding Automation Tools for IT Teams (SaaSOps)

TABLE OF CONTENTS

Offboarding is a challenging and tedious process that requires collaboration between different departments to carry out smoothly. But managing it manually makes it more difficult, and time-taking as well as opens the door for human errors. 

Proper offboarding ensures that all the access to organizations' resources is revoked to prevent employees from having access to company data after they leave. 

To avoid any error and make offboarding efficient, there are many tools available that can help your organization in offboarding.

In this post, we’ll be mainly focussing on tools that help IT teams in offboarding.

Top Offboarding Tools for IT Teams 

1. Zluri

Zluri

Zluri is a SaaS management platform that enables organizations to gain complete control over their SaaS applications. With Zluri, organizations can automate various tasks like onboarding, offboarding, compliance management, etc. 

Some of the key features of Zluri are:

  • Discovering your organization’s SaaS subscriptions: Zluri has the largest app library with over 120000+ applications. Zluri discovery engine uses five methods to discover all your apps with near 100% accuracy.

  • Automated employee onboarding & offboarding: Zluri has a powerful automation engine that enables organizations to give or revoke access to employees with a few clicks. Further, its contextual recommendation system provides information about which applications a new employee needs, based on the department and seniority of their role. It also recommends different channels/groups to which an employee should be added.

  • Renewal Monitoring: With Zluri, you don't need to worry about surprise renewals. Zluri alerts about your upcoming renewals, giving you enough time to decide whether or not you need the app. You can decide that through the SaaS usage insights from Zluri.

  • Applications Cost Optimization: Zluri helps you standardize your applications and eliminate budget wastage. Zluri traces your SaaS ecosystem and monitors, measures, and helps you take control of your SaaS spend. It also helps you find the hidden apps spend.

  • Smooth Vendor Management: Zluri has an automated vendor management system with all the features needed to manage your SaaS stack. It maintains a SaaS system of record by integrating with your core business system, after which it prepares to maintain your vendor life cycle with your predefined workflows.

2. BetterCloud

BetterCloud

BetterCloud helps organizations to automate the offboarding process and reduce human errors in offboarding. BetterCloud enables administrators to quickly ensure that all the employees' access to applications is automatically revoked once they leave the organization. This helps in preventing potential data breaches and sensitive information leaks due to ex-employees. 

BetterCloud supports over 900 actions that help IT teams build workflows that automatically remove users’ access to applications and groups as well as transfer all necessary files from the users' accounts. BetterCloud simple employee offboarding saves time for IT professionals and protects the organization's data.

Features

  • Provides a large number of inbuilt-workflows to automate different tasks of employee offboarding

  • Prevents data breaches from departing employees

  • Helps to meet security and compliance requirements

Pros

  • Easy to create automated workflows to streamline offboarding

  • Helps in transferring important files from departing employees' applications to other members of the organization

Cons

  • It has a steep learning curve

  • The user interface is clumsy

  • BetterCloud has very limited direct integration with other applications

  • Very expensive compared to other solutions available in the market

Customer Rating

  • G2- 3.5/5

  • Capterra- 4.5/5

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3. Okta

okta

Okta helps from automating user account creation to deletion and saves a lot of time and effort required in it. It also saves money by quickly deprovisioning licenses and helping you in paying unnecessarily for unused software licenses. Okta ensures that all the ex-employees access are revoked to prevent any data loss. Okta allows organizations to set custom rules for account creation, updates, and deactivation on each application.

Features

  • Increases productivity of IT admins by automating various tasks related to provisioning.

  • Ensure access is revoked as soon as an employee leaves the organization

  • Reduces human error by use of automated policies

  • Maintain a record of users' access to different resources

Pros

  • A large number of integrations with third-party applications

  • Simple and quick offboarding

  • Easy to use with almost no learning curve 

Cons

  • Configuring custom applications is complex and time-consuming

  • The admin interface is clumsy

  • It is expensive

Customer Rating

  • G2- 4.4/5

  • Capterra- 4.7/5

4. ServiceNow

ServiceNow (1)

ServiceNow IT asset management enables organizations to smoothly offboard employees and set workflows to uninstall softwares, revoke the license and device allocation, and revoke SaaS applications access assigned to the leaving employee.

It helps in determining which assets to redeploy, repair, retire, dispose of, repurpose, or return to inventory after an employee leaves. Organizations can maximize the value of existing assets and refine purchasing strategies to meet demand with the help of ServiceNow IT asset management.

Features

  • Revoke access to all resources once an employee leaves the organization

  • Reallocate and redeploy the free resources available after employee departure

  • Helps to strategies and refine asset purchasing based on available resources after offboarding of users 

Pros

  • Its intuitive user interface makes it easy to use

  • Provides excellent support

  • The tool has almost zero learning curve

Cons

  • Gets slowed down occasionally

  • Initial setup is time-consuming and complicated

Customer Rating

  • G2- 4.5/5

  • Capterra- 4.5/5

5. Blissfully (Vendr)

Blissfully

Blissfully offboarding workflows ensure that you can quickly and securely offboard a user when they leave the organization. It automatically generates lists of necessary tasks for offboarding so you or your team wouldn’t miss any at the time of offboarding an employee. Blissfully gives you complete control over the timing, tasks, and automation involved during the offboarding process. 

Features

  • Lookout, backup, and deletion for all Google Workspace accounts during offboarding.

  • Prepare custom tasks lists during offboarding based on department and role of the user.

  • Helps to prevent data breaches by revoking access to resources once an employee leaves the organization 

Pros

  • Discovers and eliminates unused licenses

  • Helps in maintaining compliance 

  • Smooth and seamless offboarding

Cons

  • Very few direct integrations

  • The user interface is clumsy

  • Sometimes application crashes or slowdowns

Customer Rating

  • G2- 4.4/5

  • Capterra- 4.7/5

6. Citrix Workstation

Citrix Workstation

Citrix Workstation enables you to minimize the security risks from departing employees through simplified offboarding. You can easily revoke access to all the resources, including web apps, virtual apps and desktops, and files, with the help of Citrix Workstation. 

Features

  • Prevent data breaches by securely offboarding departing employees

  • Simple and intuitive workflows for offboarding

Pros

  • User-friendly tool

  • Highly customizable 

Cons

  • It has a steep learning curve

  • Occasionally slows down

Customer Rating

  • G2- 4/5

  • Capterra- 4/5

7. Rippling

Rippling

Rippling provides a centralized place to set up, manage and disable access to all of your employees' applications like Slack, and Trello in just a few clicks. IT streamlines and reduces the manual effort required in employee offboarding by automating different tasks. IT administrators don't have to worry about revoking access to important applications when an employee departs, as Rippling provides automated workflows for that.

Features

  • Ensures that departing employees don’t have access to applications

  • Automated offboarding once an employee leaves

Pros

  • User-friendly and easy to use

  • Easy offboarding workflows

Cons 

  • Customer support is not up to the mark as it takes time to respond to and resolve issues.

Customer Rating

  • G2- 4.8/5

  • Capterra- 4.9/5



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FEATURED BLOGS

The Ideal Cost Optimization Playbook to Control SaaS Spend

10% of company revenue is spent on SaaS. It’s a staggering metric, and a high percentage of income is wasted inefficiently on business tools. In comparison, companies spend, on average, 15% on employees annually.

SaaS Management: 3 Key Challenges

With this explosion of SaaS at companies, there arise SaaS challenges caused by apps getting out of your control. These SaaS challenges varies in three dimension: spend management, security and complance risks, and various SaaS operations tasks like automating SaaS procurments, renewals, employees onboarding and offboarding.

A Framework to Eliminate SaaS Wastage

‘Muda’ is used to describe any activity that uses resources but doesn't generate value. It is the Toyota system for identifying and eliminating waste in all forms. It is the same thing that helps Toyota sell more cars than Ford, General Motors, and Honda at a higher margin.

SaaS Vendor Management in 2022: The Definitive Guide

An obese SaaS stack leads to SaaS wastage. It's a disease! It not only causes financial issues but also gives you security and compliance problems. That's why you must keep tight control on your SaaS stack. And it begins with managing your SaaS vendors. 

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In this post, we've discussed 7 symptoms of an unoptimized SaaS stack and solutions to optimize the same.

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