24th April, 2022
TABLE OF CONTENTS
Software apps are used in almost every department of organizations for purposes such as communication, collaboration, and accounting. Organizations spend a significant amount of their budget on softwares so that employees can do their work efficiently and effectively.
To get the best out of softwares and understand whether they are serving its purpose or not, it’s important to keep track of different software licenses.
Every organization uses several softwares for different purposes such as accounting, payroll management, etc. Large organizations use over 100 softwares, and it costs a good amount of money. To ensure that the softwares are utilized properly, and there is no wastage or duplicate licenses. It is imperative to keep track of different software licenses. Proper license management helps in keeping track of different software licenses and provides insight into license usage.
Software license tracking tool helps organizations proactively identify available, deployed and unused, or underused software licenses. Further, it ensures that deployed licenses are aligned with the compliance requirements and helps in keeping audits ready.
Organizations can also automate the discovery of the licenses, onboarding, and offboarding with the help of software license tracking tools.
There are many software license tracking tools available; in this post, we are going to discuss ten tools that you can use in your organization for managing software licenses.
Zluri (That's us! 🙂) is primarily a SaaS management platform that helps users to discover, optimize and secure SaaS applications. It also helps in streamlining how IT services are delivered in an organization based on people, processes, budget, and outcomes.
It enables businesses to explore and manage third-party SaaS applications as well as their security and compliance from a command center. It gives IT teams greater control over their tech stack.
Zluri helps you to automate time-consuming and repetitive IT tasks such as employee onboarding and offboarding, making it quicker and safer.
Discovering your organization's SaaS subscriptions: Zluri has the largest app library with over 120000+ applications. Zluri discovery engine uses five methods to discover all your apps with near 100% accuracy.
Renewal Monitoring: With Zluri, you don't need to worry about surprise renewals. Zluri alerts about your upcoming renewals, giving you enough time to decide whether or not you need the app. You can decide that through the SaaS usage insights from Zluri.
Applications Cost Optimization: Zluri helps you standardize your applications and eliminate budget wastage. Zluri traces your SaaS ecosystem and monitors, measures, and helps you take control of your SaaS spend. It also helps you find hidden apps.
Smooth Vendor Management: Zluri has an automated vendor management system with all the features needed to manage your SaaS stack. It maintains a SaaS system of record by integrating with your core business system, after which it prepares to maintain your vendor life cycle with your predefined workflows.
Discovering your organization's subscriptions
Category and function of each application
Find unused and underused apps
Removing duplicate apps with overlapping functions
Automating contract renewals
Automating employee onboarding and onboarding
Remove unsecured apps
Maintain audit readiness for compliance
Offers custom integrations with 36 hours of TAT
Direct integrations with 320+ popular apps for feature level usage insights
Good choice if you are paying in multiple currencies
SolarWinds Service Desk helps organizations to collect and analyze different software licenses. It automates software license tracking and reduces errors due to manual inputs. With this software, an organization can easily find out if there are any missing licenses or additional licenses required for specific purposes. SolarWinds license tracking software also helps to build custom contracts and approval processes, create a record of vendors and manage the renewals of the licenses. It provides alerts for all software licenses renewals.
It helps to manage all software licenses contracts
Keeps track of software licenses
Provides alert for software license renewal
Quick to implement and easy to use due to its intuitive interface
Helps to identify compliance issues
Provides built-in reports as well as gives the option to create custom reports as per requirements
Creating custom reports can be challenging
Freshservice offers an integrated software asset management solution that helps IT teams keep track of the software licenses across the organization. With the help of this software, an organization can keep track of software licenses inventory to understand the current status of stock. It has inbuilt workflows, which reduce manual tasks by automating repetitive tasks. Further, organizations can maintain records of software licenses and contracts with it.
Automate software license contract and renewal management
Helps to manage software licenses from procurement to retirement in a unified solution
A one-stop solution to track purchases, manage vendors and streamline fulfillment requests
Easy to set up and an affordable solution for license management
Its intuitive interface makes it easy to use
Flexible and highly customizable
A large number of third-party integrations
The customizations slow down the speed
Very few inbuilt workflows
ManageEngine AssetExplorer helps organizations to keep track of their software licenses from the planning phase to the disposal phase. It centrally manages all software licenses contracts and ensures that licenses are compliant with regulatory standards. ManageEngine AssetExplorer helps to identify the areas to reduce spending, enforce policies and eliminate redundancies. Further, it is easy to install and simple to use.
Helps to manage PO and license contracts
Manages complete software licenses throughout their lifecycle
It discovers all software assets of the organization
Provides information about licenses uses metrics
Support is very responsive
Easy to install and intuitive user interface
Not suitable for small businesses as it is costly
Matrix42 is an enterprise-grade software license tracking tool that empowers organizations to completely manage their software licenses lifecycle to reduce costs and risks. It reduces audit risks and efforts by automatically managing software licenses to ensure compliance. It provides a detailed report which helps organizations identify all software licenses as well as missing and unused licenses.
Automatically manage software licenses to ensure compliance and reduce audit risks and efforts.
Optimize license costs by providing information about unused licenses
Renewal and contract management
Matrix42 provides excellent support and helps to resolve issues faster
Discovers all software licenses of the organization automatically
Provides real-time insights about software licenses
It has a clumsy user interface
Due to its overwhelming features, it has a steep learning curve. And requires time to get a good hold on it.
Capterra- No ratings available
ServiceNow software license management helps to track and organize the number of licenses available in the organization. It helps to reclaim unused software licenses, procure new and manage software allocations across the organization. ServiceNow enables organizations to automate license allocation during the onboarding of new employees. It keeps the audit-ready by ensuring that licenses are compliant with various regulatory requirements.
Keeps track of all software licenses
Helps in optimizing the software license expenses by regularly providing insights about different license uses.
It is highly customizable and integrates with a large number of third-party applications.
It provides excellent support and helps to sort queries faster
Third-party integration slows down the speed
Clumsy user interface
Initial setup is time-consuming and complex
Ivanti License Optimizer is a software license tracking and management tool that helps to reclaim unused licenses, optimize IT spend, and keep licenses compliant. It discovers all software licenses, tracks usage of licenses, and identifies areas where cost can be optimized. Ivanti License Optimizer converts complex license data into an accurate effective-license position.
Monitor software usage and license compliance with asset management
Provides accurate data about license usage that gives an advantage while negotiating with software vendors
Automatically track inventory of all software licenses
Provides excellent support
It becomes easy to use after getting hands-on experience
Its overwhelming features make it hard to use initially
It has a clumsy user interface
Capterra- No ratings available
Snow License Manager enables organizations to gain an accurate view of software usage and entitlements. It also helps to manage contracts of all software licenses centrally. Snow License Manager reduces the risks and efforts associated with IT audits by ensuring that all software licenses are compliant. Further, it helps in managing renewals of the licenses and optimizing the cost by providing insights about license usage to make data-driven decisions.
Gives complete visibility of all software licenses
It acts as a single source of truth for information related to software licenses
Renewal and contract management
Helps to stay compliant with licensing rules
Fast to deploy
Excellent customer service
It sometimes crashes while extracting large data in reporting
Its clumsy interface makes it a bit hard to use
It has a steep learning curve
FlexNet Manager by Flexera is a software license tool that helps organizations to keep track of their software licenses. Its reporting and analytics enable organizations to make informed decisions to minimize compliance risks associated with software licenses. It also helps in managing software licenses contracts and acts as a single source of information related to licenses.
Provides data about license cost optimization opportunities
Helps to understand different license utilization
Keeps your audit-ready by ensuring that licenses are compliant with different regulatory requirements
Reduces audit risk
It is highly customizable, and Flexera offers various other solutions which can be easily integrated with it.
Discovers all software licenses
Initial setup is time taking
It has a steep learning curve due to its overwhelming features
Support takes a long time to respond to and resolve issues
Alloy Software enables organizations to optimize software license costs, ensure license compliance and keep track of all software licenses. It helps to control, manage and optimize the full lifecycle of software licenses. Alloy Software automatically discovers all the software licenses of the organization and provides information about licenses usage. It detects unapproved software licenses and reduces the shadow IT risks.
Automatically collect information about software licenses inventory of the organization.
Optimizes software licenses and keeps it compliance and audit-ready
Manages renewal and subscription of the software licenses
It is highly customizable and flexible to integrate with other tools
Its intuitive user interface makes it easy to use
Support is very responsive
Initial setup is complex and time-consuming
Customization takes time
Very limited in-built features
10% of company revenue is spent on SaaS. It’s a staggering metric, and a high percentage of income is wasted inefficiently on business tools. In comparison, companies spend, on average, 15% on employees annually.
With this explosion of SaaS at companies, there arise SaaS challenges caused by apps getting out of your control. These SaaS challenges varies in three dimension: spend management, security and complance risks, and various SaaS operations tasks like automating SaaS procurments, renewals, employees onboarding and offboarding.
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