Access Management

  • 9 min read

Top 8 User Account Management Software In 2024

Minu Joseph

25th February, 2024

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IT teams need to have complete visibility into which users' accounts access what all resources. It is important to manage user account access effectively within the organization. Moreover, it also helps in improving the organization's overall security system.  

So, to gain this visibility, it's crucial to deploy a user account management software. However, these tools also offer additional features to manage user accounts effectively. This article will discuss some of the prominent UAM tools you can consider implementing in your organization. 

Before we explore the tools, let's first understand what user account management is, why user account management software is important, and the basic functionalities these tools offer.

What Is User Account Management?

A user account is an identity created for an employee or other workforce within an organization. So, the process of creating, managing, and governing these user accounts and granting them secure access to various organizations' resources is known as user account management. This management journey begins with the creation of user accounts and concludes with disabling user accounts. 

The tools that help your IT team effectively streamline the management of the user accounts are called user account management software. 

Note: User account management is a fundamental aspect of identity and access management, providing a basic security layer.

Why User Account Management Software Is Important?

Deploying user account management software is crucial for various reasons. Some of the reasons are stated below:

• User access management tools enhance security by allowing your IT team to control which user accounts can access the organization's resources. This helps ensure that only authorized user accounts can access SaaS apps and data.

• It provides a centralized dashboard where your IT team can view all the user accounts in a single location. This further helps in seamlessly managing those account's access as per access criteria. 

• This software automates and streamlines the process of creating, modifying, and deactivating user accounts. By automating these processes, your IT team can effectively manage multiple user account access permissions. Further, this helps save time and reduce the risk of errors.

• Many stringent compliance regulations mandate the monitoring and management of user accounts. So, user account management tools thoroughly monitor user account's activities and generate audit trails and reports. These reports and audit trails demonstrate that the user accounts are managed effectively and securely. 
  
  Further, you can provide these reports to the auditors as evidence that compliance requirements are met. 
  
  Now that we have clearly understood the importance of user account management software, let's discover the common functionalities these tools offer.

Basic Functionalities Offered By User Account Management Software

Generally, user access management software offers similar functionalities, but their approach may vary. So, here are some of the common features provided by these tools. 

• Profile Management

User access management software enables users to update their account's personal information, settings, and preferences as per their needs. This flexibility enhances the user's overall experience.

• Generates Audit Trails And Thoroughly Monitors User Account Activities 

Tracks and records user account activities, offering insights into which accounts accessed which specific resources and when. This helps detect and prevent unauthorized or suspicious activities by taking immediate action.

• Streamlines Password Policies Enforcement 

This software enforces strong password requirements and periodic password changes to enhance security and protect user accounts from unauthorized access.

• Send Real-Time Notifications And Alerts Upon Unauthorized Access Attempts

These UAM tools notify your IT teams about potential security threats/ suspicious activities that can hamper user accounts' safety and their data. These prompt alerts enable your teams to take preventative measures to mitigate security risks.

Now, let's further explore some well-known user account management software in detail. 

Here’s The List Of Top 8 User Account Management Software In 2024

Listed below are the top 8 user account management software you can deploy to simplify the process of controlling and managing user accounts. 

1. Zluri

Zluri offers an access management solution that enables your IT team to effectively manage user accounts from centralized locations. Zluri's access management ensures that only the right user's account gains authorized access permissions/privileges to the organization's SaaS apps and data. Let's discover how Zluri does that.

Creates User's Accounts Upon Onboarding

Zluri connects users' data with their digital identities. This further helps your IT team to create relevant user accounts (these accounts include the user’s name, organization ID, and more). Once the employee's account is successfully created, it allows your team to assign them roles. And as per their designated role, your IT team can securely grant them access to the organization's resources.  

Securely Assign Access To User's Accounts

Zluri seamlessly integrates with your organization's HR system. This integration gives your IT team access to the most updated employee data. Furthermore, Zluri automatically retrieves and presents all employee information on a centralized dashboard. 

This helps your IT team centrally control the user's account access, ensuring these accounts have the right level of access to all the required apps throughout their lifecycle. Your team can improve employee experience and productivity by doing so. 

Timely Revoke User Account Access

Upon the employee's departure, Zluri enables your IT team to revoke all the access held by the employee and deactivate/disable their account. This helps prevent potential security breaches if any departing employee continues to hold access to the company's assets. 

Thoroughly Monitors And Evaluates User Account Access

Zluri's user-initiative inference helps your IT team monitor multiple users' accounts seamlessly. It thoroughly evaluates which user accounts have access to what. This helps your IT team identify if any user account has more access than required. Accordingly, they can right-size the account's access permissions, ensuring they only have the access required for their role.  

By doing so, your IT team can prevent security breaches that may take place due to employees possessing excessive permissions. 

However, it's not restricted to that only; Zluri's access management also provides your IT team with real-time notifications. These alerts notify your team if any user accounts are attempting to access apps that are not authorized for their role. 

This further allows your team to take immediate action, like restricting or suspending user accounts if required, to maintain a secure access environment. 

Conducts Periodic Audits

Zluri conducts periodic audits to ensure each user account in the organization has the right level of access permissions to SaaS apps, data, and critical systems. And if any misalignment/ mismanagement in their access rights is detected. Your IT team and reviewers can run deprovisioning playbooks or modify access playbooks. 

By doing so, your team can promptly revoke access from users that are not necessary for their roles or modify the access. 

Furthermore, Zluri also documents the entire review process and generates audit logs and reports to show as proof/evidence to auditors. These reports demonstrate that your IT team has implemented strategies to effectively manage user accounts. This further helps in meeting stringent compliance regulatory requirements. 

Now that you're familiar with the functionalities offered by Zluri, why not book a demo? And see how this advanced platform can be a game-changing solution for your organization. 

Features

• Zluri conducts periodic access reviews to keep track of the user account access activities. If any user account violates the set access policies and rules, Zluri instantly initiates auto-remediation actions. 
  
  These actions involve running a de-provisioning playbook to revoke access if a user account holds unauthorized access. Or run other playbooks to downgrade/right-size user account access

  

  

• Zluri provides your IT team with complete visibility into which user account has access to which specific SaaS applications. This visibility simplifies and streamlines the user account management process

  

  

Customer Rating 

• G2: 4.8/5

• Capterra: 4.9/5

2. SolarWinds

SolarWinds Access Rights Manager (ARM), a notable user account management software, is designed to streamline user account management. It automates the management of user accounts, simplifying tasks like creating, modifying, or deleting accounts in systems such as Active Directory and Azure AD. By automating these processes, you can save a significant amount of time and resources. 

Also, SolarWinds Access Rights Manager utilizes role-specific templates to ensure consistent and secure practices in managing user accounts.

Furthermore, it maintains a comprehensive audit trail of all account activities and access level changes, which is invaluable for forensic investigations and compliance audits. ARM provides IT teams with deeper insights into user account permissions. This helps your team to quickly analyze who has access to specific resources and when those access permissions were granted. 

Features 

• SolarWinds ARM enables your IT team to conduct real-time, detailed monitoring of user permissions. This helps them identify potentially malicious accounts with insecure configurations, reducing the risk of data loss or security threats

• SolarWinds Access Rights Manager provides integrated compliance reporting features. This feature enables your IT team to deliver comprehensive reports, demonstrating adherence to security policies and industry-specific compliance regulations like GDPR, PCI DSS, and HIPAA 

Customer Rating

• G2: 4.3/5

• Capterra:  4.6/5

3. Okta

Okta, a notable user account management software, offers an intuitive and user-friendly management interface that gives your team valuable insights into your user’s account preferences and requirements. This makes it easier for your IT teams to manage their accounts and helps ensure their needs are catered to effectively. 

Furthermore, it enables your users to seamlessly and securely access the organization's systems and apps by creating accounts or simply logging in by using their existing social media accounts. By offering multiple access options to your users, you allow them to easily access your resources, ultimately enhancing their overall experience.

Also, with identity-powered security solutions, your team no longer needs to compromise between delivering an excellent user experience and ensuring user accounts' safety.

Features 

• Okta Workforce Identity Cloud ensures access to the right individuals at the right time. This is achieved through secure, passwordless authentication methods and features like FastPass, Device Assurance, Multi-Factor Authentication, and Privileged Access

• Okta enhances security by implementing an advanced verification process that includes double- or triple-verification of identities. This stringent verification procedure minimizes the risk of cyberattacks and unauthorized access attempts. Thereby protecting your organization's digital assets and sensitive data

Customer Rating

• G2: 4.5/5

• Capterra:  4.6/5 

4. Oracle Identity Management

Oracle Identity Management, a notable user account management software, empowers your IT team to efficiently oversee and manage user accounts. This tool offers adaptable solutions encompassing identity governance, access management, and directory services. It also supports your IT team in enhancing security measures and simplifying meeting compliance regulations.

Moreover, Oracle Identity Management is vital to the Oracle Fusion Middleware product suite. Therefore, it promotes agility, supports well-informed decision-making, and mitigates costs and risks across diverse IT environments.

Features 

• Oracle Identity Management simplifies the task of editing and migrating user account data from one location to another. And with just a few clicks, they can access all that data. This streamlined process eliminates the need for manual intervention, significantly boosting your team's productivity

Customer Rating

• G2: 3.7/5

• Capterra:  4.4/5 

5. ManageEngine - Local User Manager

ManageEngine ADManager Plus offers a solution known as the Local User Manager freeware. This user management software is designed to assist your IT admins in efficiently managing user accounts within their domain. It also provides essential information about local user accounts in a single location. And with the help of its user-friendly interface, your teams can effectively manage those accounts. 

The Local User Manager freeware delivers insights into the accessibility status of computer accounts within the domain. This visibility helps your team distinguish between accessible and non-accessible entries. Furthermore, it boasts a Quick Search feature that facilitates the rapid identification of specific computer accessibility.

Apart from this, your IT team can eliminate the need to manage user accounts at the local level. They can use the software remotely, as it supports remote actions such as enabling, disabling, and password resetting for user accounts.

Features

• Your IT team can use Local User Manager to add new local user accounts to the selected computers or remove existing ones as needed. This flexibility ensures that user accounts can be adjusted to align with the organization's requirements

• The tool lets your IT team access and view detailed properties and information associated with any selected local user account. This can include account details, such as username, account type, and other relevant information

• It allows your IT team to reset passwords for selected local user accounts. This is useful in cases where a user forgets their password or when a security concern necessitates a password change

Customer Rating

• G2: 4.5/5

• Capterra:  4.4/5 

6. IBM Passport Advantage Online

IBM Passport Advantage Online (PAO), a notable user account management software, allows your IT team to provide authorized users access to web applications and site-specific data. 

Furthermore, authorized user accounts can sign up to download the required software, request media, purchase new licenses, set notification preferences, and more. Also, it gives your IT team the flexibility to renew IBM software subscriptions and support as per the requirements (generally by verifying the number of accounts actively using the software). 

Also, your team can seamlessly manage user account entitlements and generate curated reports. This helps effectively manage user accounts, their access permissions/privileges, and roles. 

Features

• IBM Passport Advantage Online lets your IT team keep your company's contact information up-to-date. By updating these contacts, they can ensure that the correct user accounts in the organizations get access to the information (like regarding Passport Advantage offerings and other critical data)

• It enables your team to be the primary contact for multiple Passport Advantage Online accounts. This further allows them to authenticate themselves for viewing access to these user account details. Thus, they can conveniently access and manage the information related to each account  

Customer Rating

• G2: 4.1/5

• Capterra:  4.5/5 

7. Jumpcloud

JumpCloud also facilitates centralized identity management through native API-based integrations with various identity sources, such as Google Workspace, Microsoft 365, and HRIS systems like BambooHR and Personio. 

This integration streamlines the provisioning of new user accounts and the management of existing ones, creating a central identity hub. 

Apart from that, to strengthen security, JumpCloud offers configurable features such as conditional access policies, multi-factor authentication, and strong password management policies. This helps your team safeguard user account data from security breaches.

Features

• It enables your IT team to remove departing employees' user accounts from multiple groups when they leave the organization with a single click. This further saves your team's time and effort

Customer Rating 

• G2: 4.5/5

• Capterra: 4.7/5

8. Microsoft Entra ID

Microsoft Entra ID (formerly Azure Active Directory) helps your IT team to enhance user productivity by offering a hassle-free sign-in experience across your multi-cloud environment. 

Also, it reduces the time spent managing passwords, allowing your workforce to focus on more valuable tasks and boosting overall productivity.

Furthermore, Microsoft Entra ID manages all your user accounts and their access in a single location. This centralized approach enhances visibility and control, simplifying user account management and reducing the risk of unauthorized access.

Additionally, Microsoft Entra ID's automation feature helps to automatically detect and remediate identity-based risks. This proactive approach helps mitigate potential security threats before they escalate, strengthening your organization's security posture.

Features

• Microsoft Entra ID uses adaptive authentication and risk-based adaptive access policies to safeguard user account data. This security measure helps your IT team ensure that access is granted to authorized user accounts while preventing potential threats

• It also allows your employees to manage their user accounts securely through user-friendly self-service access request portals. It includes features like My Apps, Access, Account, and Groups. This reduces the administrative burden on IT teams and enhances user experience

Customer Rating 

• G2: 4.5/5

• Capterra: 4.8/5

Also Read: How to Choose an Identity Access Management Tool

About the author

Minu Joseph

Minu is a product marketer with dynamic digital marketing support and a background in journalism. She has a comprehensive understanding of B2B marketing strategy and content writing.