• 12 min read
3rd December, 2023
Workflow automation platform provides IT teams with a wide range of features that help automate repetitive tasks, enhance accuracy, and improve overall IT operations. However, despite its extensive feature set, it has certain limitations. Therefore, it’s advisable to explore Workato alternatives.
Workato is a powerful automation platform designed to streamline and enhance business processes by connecting various applications, data sources, and workflows. It empowers IT teams to create, customize, and automate workflows, thus streamlining operations and enhancing productivity.
However, it's crucial to recognize that Workato possesses both its unique advantages and drawbacks.
Workato automation offers pre-built connectors for popular business apps and a user-friendly interface for creating custom automation.
The platform allows users to build workflows triggered by specific events in different apps, offering a visual interface for defining triggers, actions, data mappings, conditions, and complex automation logic.
Though Workato is an efficient automation tool, you could encounter some challenges when handling complex automation tasks and occasional delays in response to system changes. That's not all; there are other cons as well.
Below are the potential limitations of the Workato automation platform:-
Complex Data Transfer: Efficiently importing and exporting data between distinct environments using Workato can be complex and cumbersome, potentially posing challenges for users looking to maintain data consistency and workflow continuity across various settings.
Cost Limitations for Small Organizations: The tool may not be ideal for smaller companies due to its relatively higher cost, which might exceed budgets for organizations with limited financial resources.
Limited Offline Functionality: Workato primarily operates as a cloud-based platform, so it may not be ideal for scenarios where offline functionality is essential. Users dependent on continuous access to their automation workflows might face limitations in environments with unreliable internet connectivity.
After going through Workato automation's benefits and drawbacks, you might have understood why there is a need to look for an alternative. Remember, there is no obligation to stick to one particular tool. As an IT manager, you can explore alternatives to avail better functionalities.
To assist you in finding the ideal automation platform, we have compiled a list of Workato alternatives. These tools provide similar functions and offer additional capabilities to simplify and automate complex workflows.
Below are some of the leading 11 Workato alternatives designed to help your IT team automate and simplify intricate workflows more efficiently.
Zluri SaaS management platform, an excellent alternative to Workato, offers advanced automation and integration capabilities. With seamless compatibility with over 800 popular applications, your IT team can effortlessly integrate and connect to the tools essential for streamlining your business operations.
Not only that, but the tool excels in automating various repetitive IT tasks, such as automating the entire lifecycle management process, renewal management tasks, monitoring, and more. This not only saves your IT team's valuable time but also enhances their overall efficiency and productivity.
To provide a clearer understanding, let's delve into how Zluri's SaaS Management Platform automates various IT tasks::
Automated SaaS Management: Zluri's SMP centralizes and automates SaaS management to streamline operations, enhance visibility, and reduce costs. It helps prevent Shadow IT by monitoring and managing all software usage from a single platform. It optimizes licenses and resources by right-sizing them according to actual usage, eliminating unnecessary expenses.
Automated Vendor Management: Zluri's SMP integrates seamlessly with business systems, simplifying vendor management by offering a centralized repository for IT contacts and SaaS agreements. It ensures compliance with essential standards and simplifies the vendor interaction process.
Automated Renewal Management: Zluri's SMP ensures you never miss contract and payment renewals by sending timely automated reminders at key intervals before contract expirations and payment due dates. This feature takes the hassle out of manually tracking contract expirations and payment deadlines. It operates by sending automated reminders to relevant stakeholders within your organization.
Automated Onboarding and Offboarding Workflows: Zluri's SMP automates employee onboarding and offboarding, customizing access to applications based on job profiles, seniority, and departments. It ensures the secure and efficient handling of these processes.
With automation, new employees can be quickly granted access to the necessary resources, while departing employees' access can be revoked swiftly, reducing the risk of security breaches.
Automated Approval Workflow: Zluri's SMP automates approval workflows for additional SaaS app requests through a self-service "Employee App Store." IT teams can create automated workflows based on triggers and conditions, ensuring quick and accurate app approvals.
This self-service portal empowers employees to request access to specific SaaS applications that they believe will enhance their productivity or contribute to their tasks. They can browse available applications, understand their functionalities, and submit requests effortlessly.
Automated User Monitoring and Reporting: Zluri's SMP offers real-time insights into SaaS app performance, enabling IT teams to proactively detect and address potential issues. With these real-time insights, IT teams can proactively detect and address potential issues before they escalate into major problems. It also provides a wide range of reports for detailed insights into SaaS utilization, expenses, and security vulnerabilities.
These reports offer valuable insights into how frequently and intensively your applications are being used. This information helps IT teams identify which apps are mission-critical and which may be underused or redundant.
Automated Access Reviews: Zluri's SMP automated access review system offers real-time monitoring of user access rights. Any unauthorized or suspicious activities trigger instant alerts, allowing security teams to take immediate action to safeguard the organization's data.
Furthermore, with Zluri's automated policies, IT teams can review and validate user access rights effortlessly. This streamlines the certification workflow, making it faster, more efficient, and significantly less prone to errors.
Want to explore how Zluri's automation features can transform your organization? Schedule a demo and witness the impact firsthand!
Zluri's SMP offers a centralized dashboard that enables admins to monitor IT processes, contributing to the efficient management of workflows. You can identify the root cause of workflow failures and take appropriate corrective actions
Zluri's SMP seamlessly integrates with applications like Bamboo HR, automating IT processes and saving time by reducing manual employee data entry
You can add custom integrations into your system with a turnaround time of 36 hours and create a custom workflow for automating your task
Further, IT teams can receive instant (real-time) notifications in the event of unauthorized application access, effectively preventing potential security risks like cyberattacks
If you're a small-sized business looking for an automation tool, Zluri might not be the best fit, as it mainly caters to mid-size and larger enterprise
SnapLogic, another one of the well-recognized Workato alternatives that includes 700 plus of Snaps (pre-built connectors), makes code-free integration possible and allows your IT teams to easily gain control of app sprawl and keep them in sync.
Further, it automates your IT processes, such as employee onboarding, invoice processing, and more, enabling your team to eliminate manual data entry and focus on identifying process improvements and gathering insights for a seamless workflow. It also automates the entire ecosystem of apps, databases, APIs, devices, and more.
Snaplogic supports hybrid cloud services and provides over 500 snaps (ready-to-use tools). These snaps help streamline the wide range of operations while taking care of important things like managing connections and keeping everything secure
SnapLogic allows anyone with a basic understanding of coding and analytical skills to perform complex integrations and automate workflow
The platform lacks session management capabilities, as users get logged out from web pages when logged out, without any warning
Its dashboard takes a lot of time to refresh. For instance, if you want to check the executions from 1 month ago, it will take time to view the results and can crash and not view the wanted executions at all. Then you need to refresh the page again; this wastes a lot of productive time
Error messages can be quite complex and challenging to comprehend. In that case, your team has to spend extra hours to understand them properly, and only then will they be able to fix the issue/bug
Make, a notable Workato competitor is a powerful automation tool to create, build, and automate workflows. The tool provides a drag-and-drop interface to connect apps and build limitless workflows called scenarios.
As a result, users can easily create customized workflows without using developer resources, which increases the team's productivity. Furthermore, the tool helps you identify security breaches and minimizes disruptions by immediate incident identifications.
Make provides excellent automation capabilities and notifies you if any automation fails. The real-time automation failure notifications highlight issues and empower users to promptly address them, ensuring uninterrupted workflow and increased operational efficiency
Its API integrations facilitate streamlined connectivity with various systems, allowing for efficient automation and improved cross-system data exchange
The platform's reliability and security measures bolster workflow integrity and instill confidence in data handling, making it a trusted choice for critical business operations
The tool does not support a few applications for integration, such as Podia & Deadline Funnel, which may be a limitation if you have these apps in your tech stack
It has a steep learning curve as new users find the automation structure complex and require extra knowledge to customize workflows
Boomi, a notable alternative to Workato, helps you eliminate data and application silos in the cloud and on-premises. The tool provides unique capabilities, such as intelligent integration mapping, configuration, error testing, and resolution. Also, the tool helps you discover, prepare, and synchronize data from different sources to turn raw data into actionable information. It offers automated workflows to accelerate users' experience and lets them customize according to their requirements.
With Boomi's pre-built integrations, your IT team can swiftly connect with multiple SaaS apps. This saves your IT team productive time and helps maintain the flow of operations
Its easy landing page enhances overall platform accessibility, making it easier for users to find and access the needed features and information
The filtering function is less effective, posing challenges in efficiently sorting and organizing data or content within the platform
Celigo is one of the prominent Workato alternatives that seamlessly integrates with any business app and optimizes key business processes through automation. It also allows your IT teams to create custom integration solutions using drag-and-drop features, advanced script, and coding.
Further, it mitigates challenges that occur due to disconnected applications, such as it leads to lack of visibility, silos, and errors, so it automates and integrates processes allowing everyone to attain the required data at the right time to make better decisions. Also, reduces manual data entry and improves data accuracy by automating the data flow between their various systems.
Celigo offers a smooth and non-disruptive process for connecting APIs or database backends to available connectors. This integration process ensures that hooks do not interfere with the functionality, ensuring data flow remains uninterrupted
This tool provides flexible features to create your desired custom connectors/integrations, which further helps automate several intricate workflows
It doesn't provide a pre-built connector to any adaptive tools like Workday and MS powerBl. This can be a drawback for users who rely on these specific platforms, as it may require additional customization or integration efforts to connect with them, potentially leading to increased complexity and resource investment
It requires high-level coding for complex types of projects, so if your IT team is no expert in coding, they might face issues in automating and integrating complex IT processes. As a result, you need to outsource experts to deal with it by making additional investments
The error message prompt during sync failure isn't helpful, as it fails to make your team understand what happened. Thus consuming a lot of time to figure out the exact problem.
OmniConnect automation, one of the known Workato alternatives that, assists in dealing with diverse solutions while considering the users' specific needs. The tool seamlessly connects private and public clouds and provides services for data migration, business continuation, and more. Despite all its advantages, the major drawback of this platform is that new users may need help understanding it.
Your IT team can customize the platform efficiently and securely connect with the different systems. These integrations are secure and scalable, ensuring adaptability to your evolving business needs
This tool has excellent encryptions that enable seamless connection with different payment apps, such as Alipay. This level of security is crucial for safeguarding sensitive financial transactions and data
The platform lacks a plug-and-play option, meaning there's no seamless integration available between LOS and NXT Soft, potentially requiring additional configuration and customization
The software implementation process can be tricky, potentially posing challenges during setup and integration
Pabbly's automation solution enables your IT team to effortlessly connect multiple applications and automate repetitive IT tasks, enhancing overall efficiency. Whether you're a seasoned professional or just starting, Pabbly provides a user-friendly platform to automate tasks, integrate applications, and unlock the full potential of your business operations.
With Pabbly, your IT team can experience unparalleled flexibility as it seamlessly integrates with a wide array of web apps and APIs, ensuring compatibility that aligns perfectly with your unique integration requirements
The tool may not be well-suited for advanced automation solutions, potentially limiting its capabilities for organizations with more complex automation requirements
It is reportedly less efficient and may require additional assistance when operating the client portal. This could reduce user satisfaction and introduce operational challenges while using the tool
Integrately, one of the well-recognized Workato alternatives is designed to enable your IT team to connect different cloud platforms for automating your business processes. For example, your team can use Integrately to connect Trello to automatically send TextMagic notifications whenever a new card is created in Trello.
Furthermore, the platform provides 20 million+ readily available automation options for over 1100 applications. In addition, its intuitive and efficient user interface ensures your team can swiftly set up integrations with ease.
Integrately's standout feature is its ability to generate automations for you, utilizing both human expertise and AI (artificial intelligence) capabilities. This allows you to concentrate on your business while the platform handles the intricacies of automation
Integrately stands out with its hands-on approach, providing a designated point of contact supported by a skilled development team. This ensures the delivery of customized solutions tailored to your specific requirements. In simpler terms, it emphasizes personalized assistance and expertise from the development team to address users' particular requirements
Integrately has faced a data breach resulting in the leakage of customer information. The concern is that affected customers have not been notified about this security breach. This solution is not an ideal choice for those whose main concern is data security
Integrately's application-building process can be time-consuming, and if the specific application you require isn't already available, you might encounter difficulties utilizing the program. This can further delay and disrupt your flow of operations
Zapier's automation solution is one of the best Workato alternatives. It enables users to seamlessly connect different web applications, such as Gmail, Trello, and Salesforce, and automate various tasks and workflows between them.
With Zapier, your IT teams can easily create "Zaps," which are automated actions triggered by specific events in one app and perform actions in another. This allows your IT teams to streamline repetitive tasks, such as provisioning and deprovisioning or creating a new Trello card when a new lead is added to Salesforce.
Zapier is designed so that users don't need in-depth coding knowledge to use the platform. It is easy for individuals without coding experience to create automated workflows (referred to as "Zaps") on Zapier. This accessibility allows a broader range of users, including those without coding expertise, to leverage Zapier for automating tasks and workflows between different applications
Zapier eliminates the need for manual data entry and minimizes errors by seamlessly integrating with various cloud apps and services
Zapier has certain limitations in its triggering action features. It's difficult to add actions to a list and execute them in a single step, which makes automating multi-step IT tasks challenging
If you are looking for a budget-friendly tool, then Zapier is not the one, as its paid plan is expensive for what it does compared to other tools which offer the same features at a lower price
Sometimes, a Zap will break in the middle of automating workflow or lose connection. This disrupts and delays the IT process
Tray.io is a low-code automation and integration platform that helps your IT team streamline workflow through integration and automation. It utilizes a comprehensive connector library for sales, marketing, finance apps, service, AWS, SQL/NoSQL, and Azure, and all are accessible via plug-and-play. Further, it quickly creates automation or integration for any IT operations need, like launching workflow for any app event, trigger, webhook, or API call for totally responsive automation.
Tray.io provides your IT team with an extensive library of connectors, and within a workflow, it's easy to move connectors around, and they can even connect connectors to each other. This helps them simplify and automate complex workflows
It is a user-friendly and stable platform that helps simplify complex data integration / ETL tasks by providing a transparent, reliable glue layer between systems. This helps in improving your IT team's productivity and efficiency
It is difficult to interpret failed steps in a workflow when it fails to run or shows an error. As a result, your team will end up spending hours determining where the actual error has occurred
It doesn't provide your team with the feature to select multiple steps within a workflow simultaneously; rather, they have to move them individually, which consumes more time
Automation Anywhere enables your IT team to streamline and enhance processes traditionally carried out manually. As a web-based management system, it leverages a Control Room to execute automated tasks seamlessly. This versatile tool automates end-to-end business operations for companies, delivering exceptional user experiences to business users and customers.
This tool provides a user-friendly interface and features low-code automation, allowing non-technical users (without extensive programming knowledge) to deploy bots and automate processes
Its performance dashboard control structure feature provides your IT team with a comprehensive overview of the performance related to automated processes. This dashboard allows them to monitor and assess their automation workflows' efficiency, effectiveness, and overall performance in real-time. By determining the performance, they can further make data-driven decisions, identify areas for improvement, and optimize their automated tasks for enhanced productivity and effectiveness
Automation Anywhere can be relatively expensive, especially for smaller businesses or organizations with budget constraints. The cost of licensing and maintenance can be a limiting factor for some potential users
One downside of Automation Anywhere is the hassle of logging in and out. Users find it time-consuming, especially with the need to send and input a one-time passcode (OTP) each time. There are instances where the OTP takes a long time to arrive or doesn't come at all, causing delays and making it challenging for users who need quick access to their accounts
This was an overview of the 11 best Workflow alternatives & competitors. The ultimate choice is yours on which one to delve into further. However, to find the most ideal automation & integration platform amongst them, you consider these key factors:
Functionality and Features: Assess your specific automation needs and ensure that any alternative platform can provide comparable or enhanced functionality. Consider factors like workflow automation, integration capabilities, and scalability to support your business requirements.
Ease of Use: Evaluate the user-friendliness of Workato competitor's platform. A smooth learning curve and intuitive interface can save time and resources during implementation and ongoing use.
Integration Options: Verify that the alternative solution seamlessly integrates with your existing software stack. Compatibility with your current tools, applications, and databases is crucial to maintaining workflow continuity.
Customization Options: Different businesses have unique requirements. Look for alternatives offering customization options to tailor automation workflows to your needs.
Pricing Structure: Analyze the cost structure of the alternative platform, including licensing fees, subscription models, and additional charges. Ensure it aligns with your budget and provides a clear ROI.
Scalability: Consider your future growth and whether the alternative platform can accommodate expanding automation needs without significant disruption.
Support and Documentation: Reliable customer support and comprehensive documentation are essential for troubleshooting issues and efficiently implementing automation solutions.
By carefully considering these factors, you can make an informed decision when seeking Workato alternatives and ensure that the chosen platform aligns with your business objectives and requirements.
An automation tool is software designed to perform IT tasks automatically, reducing the need for manual intervention and improving efficiency in various processes.
Integration tools facilitate seamless communication and data exchange between different software applications, systems, or platforms. Their primary goal is to enable different technologies to work together efficiently. This integration ensures that information flows smoothly across different parts of an organization, reducing manual efforts and enhancing overall productivity.
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