4th July, 2021
TABLE OF CONTENTS
IT Asset Management is a business practice that involves keeping track of all the assets of the business, from planning to disposal.
It helps to make decisions to optimize and maximize ROI from every asset throughout its lifecycle.
As organizations use a larger number of assets, keeping track of them manually is very tedious and time-consuming. Furthermore, due to the complex and dynamic nature of assets, there are high chances of discrepancies in manual processes of assets management.
Here, IT Asset Management tools help manage all the organization's assets efficiently and precisely.
Some of the benefits of IT Asset Management tools are:
It helps you to prepare audits easily
It helps you to take decisions from planning to procurement to disposal of your IT assets.
It gives a complete overview of all your organization’s IT assets
It helps to optimize and provides information needed to get better control over your IT assets
Ensure software license compliance and removal of unwanted softwares
It makes your IT system more secure and stable
Ease of Integration: It is very important to understand first which applications you have and how easy required applications can integrate with ITAM tools.
An ITAM tool that easily and quickly integrates with your existing application helps to save a lot of time, effort, resources, and money.
Complete lifecycle management: It is important to have a tool that gives you a complete overview of your assets that helps you manage them from planning to disposal.
Any tool with partial management doesn't provide enough data and information to make any conclusive decision.
Price: There are many tools with different features and functionalities as well as pricing.
Make sure to evaluate what your needs are and consider your budget to choose one that gives the best value to your business.
Support and community: It's vital to understand the kind of support that the tool team offers and how fast they respond and solve issues.
You should also check out if there is a community that shares valuable insights, problems resolution, and information about the product to get the best out of it.
Next, we'll discuss different IT Asset Management tools you can use to manage your IT assets.
Zluri (That's us! 🙂) is a SaaS management software that helps you have the upper hand over your SaaS application landscape. It helps you track SaaS usage, its owner, renewal due and also eliminates app redundancies and shadow IT. Zluri automates repetitive tasks like employee onboarding and offboarding, saving your time and energy.
Zluri offers control over your third-party SaaS application and helps you maintain security and compliance from a command center.
It is best for the enterprise market with a company strength of 500-5000, but even companies with less than 500 employees can benefit from it. If your company has less than 50 employees, Zluri is entirely free.
Discovering your organization's SaaS subscriptions:
Zluri has the largest app library and will work over 120000+ applications.
Zluri discovery engine uses five methods to discover all your apps with near 100% accuracy.
With Zluri, you don't need to worry about surprise renewals. Zluri alerts about your upcoming renewals, giving you enough time to decide whether or not you need the app. You can decide that through the SaaS usage insights from Zluri.
Applications Cost Optimization:
Zluri helps you standardize your applications and traces your SaaS ecosystem. It monitors, measures, and helps you take control of your SaaS spend. It also helps you find the hidden apps.
Smooth Vendor Management: Zluri has an automated vendor management system with all the features needed to manage your SaaS stack. It maintains a SaaS system of record by integrating with your core business system, after which it prepares to maintain your vendor life cycle with your predefined workflows.
Discovering your organization's subscriptions
Category and function of each application
Find unused and underused apps
Removing duplicate apps with overlapping functions
Automating contract renewals
Automating employee onboarding and onboarding
Remove unsafe apps
Maintain audit readiness for compliance
Offers custom integrations with 36 hours TAT
Direct integrations with 320+ popular apps for feature level usage insights
Good choice if you are paying in multiple currencies
Free for companies with less than 25 employees.
ManageEngine's AssetExplorer is an IT Asset Management (ITAM) software that helps businesses to monitor and manage different assets from the Planning phase to the Disposal phase.
AssetExplorer provides umpteen ways to ensure the discovery of all the assets in your organization.
It is very easy to install and simple to use. Organizations can manage software and hardware assets throughout their lifecycle.
You can keep a record of software licenses, ensure software license compliances and track purchases and contracts.
Discover all Software and Hardware asset
Manage complete IT asset lifecycle from the planning phase to disposal
Know the total value of your IT asset anytime
Ensure software license compliance by control distribution, enforcement of the policy, contract, and regulatory requirements.
Make informed decisions about hardware and software purchases throughout the entire IT Life cycle.
Track contracts and purchase orders
Easy to install and use
Responsive and excellent support
Not suitable for small enterprises as it is costly
The reporting feature is complicated
Solar winds Service Desk is a comprehensive web-based system for consistently tracking, managing, and controlling your IT assets.
Its inventory gathers information and captures data of different assets efficiently in one place.
It keeps track of physical assets like mobile devices, laptops, network devices too.
Ensure infrastructure is compliant with regulatory compliances
Automate risk detection and policy deviation
Allow contacting all service providers from a single dashboard
Simple user management and easy to use
A good community of support
Cloud-based and can be operated remotely
Suitable for all kinds of organizations
Limited customization on automation
Reporting is not intuitive and straightforward.
Implementation is a bit difficult
Spice works IT asset management is a cloud-based software designed for managing and monitoring organizations' assets.
It automatically finds and collects information and categorizes inventories of workstations, servers, routers and switches, and anything which is in your organization.
It provides automated risk updates and removes unwanted software from the system, which violates policies.
Discover and keep updated about inventory
Keeps track of software licenses to make sure everything is compliant
Automate risk detection
Make a purchase request and check the status
Easy to deploy and simple reporting
Simple to integrate with active directories
Custom customization for different use cases
3rd-party integration lack some ability to fine-tune data flow
The search function is not great
Interface is outdated
ServiceNow is a fast-growing service management provider that went public in 2012.
The IT Service Management bundle provides an agent workspace with knowledge management and modules supporting issue tracking and problem resolution, change, release and configuration management, and (on the higher tier ITSM Professional plan) ITAM and software asset management.
It gives a complete view of all IT resources across on-premises and cloud environments.
Service request management
Allows to connect all asset data with service context throughout the complete IT lifecycle
Manage software licenses, hardware assets, and cloud resources.
Robust and scalable workflow for managing deliverables
User-friendly and light-weight application
Great customization and quick to integrate with external clients inventories
Provides comprehensive and customization dashboard based on user
Great integration and compatibility with other tools
Easy and intuitive interface
Good support and almost no learning curve
Due to the extensive system, speed is a bit slow.
Search is slow and complicated.
Initial setup is complicated and time taking.
IBM Maximo is a cloud-based tool for IT asset, work, and compliance management of an enterprise.
It helps you manage every business aspect, including cost, data, information, and much more.
It is highly customizable and enables you to track assets at every point in their lifecycle.
AI-enabled monitoring to improve the process
Tracks asset reliability data such as idle or downtime
Identify various risks such as non-compliance or security violations
Monitor asset use across multiple locations and record its history
Reliable and configurable
Preventive maintenance and services
Great customization for data integration
Flexible to manage and handle any asset
Initial setup and deployment is tough
High learning curve due to excessive functionality and features
Complicated User interface
Sapphire is an IT asset management tool which takes control of all IT assets like servers, phones, scanners, laptop, software, licenses, and more.
It tracks all assets and shows dynamic and static real-time data about them.
It is an AI and NLP-based tool that intelligently manages and controls assets from anywhere.
ERP and third-party integration
Software metering and blacklisting
Application discovery, dependency mapping, and automated topology mapping
Flexible and easily configurable workflow
Warranty, contract, and insurance tracking
Asset relationship and hierarchy management
Cost-effective and feature-rich to control and manage assets
Low learning curve
The initial setup is complicated
Support is not very responsive and up to mark
Syam Software is an intelligent IT asset management software that helps you manage and track your organization's assets.
It provides a real-time report and updates about any changes in the hardware and software of the client.
Asset and cost tracking
Contract, license, and compliant management
Remove and uninstall unapproved applications
Procurement and depreciation management
Tracks asset history and updates
Reduces multiple products requirement to one
Prompt and helpful support team
Steep learning curve
The ticketing system is not intuitive
Complex and confusing setup and workflows
SpaceRunner is physical equipment maintenance software and includes features such as equipment tracking, inventory control, maintenance scheduling, warranty tracking, and work order management.
Equipment and warranty tracking
Inventory control and maintenance scheduling
Asset lifecycle tracking
Reporting is flexible
Accounting and auditing of assets record is intuitive
Prompt response and excellent support
Not suitable for large businesses due to very basic features
Asset Sonar is a cloud-based IT hardware and software management tool which helps you to manage assets across different locations.
It gives real-time updates about hardware lifecycle, checkout, and service needs.
Asset Sonar gives a consolidated and comprehensive view of different software installed in the IT devices in the organization.
Automate IT asset procurement and make informed purchase decisions and optimize procurement budgets by creating Purchase Orders
Assign users, set alerts for license renewals and payments, track license utilization patterns, optimize software spend, and ensure license compliance at all times.
Access accurate information for regular financial audits
Track IT inventory and manage stock quantities at multiple locations and departments.
Disposal and depreciation management
Check-in and checkout records
Manage IT assets at multiple locations
Easy to use
Secopod is a centralized IT security platform for managing and securing the endpoints of an enterprise.
The platform offers comprehensive features such as vulnerability management, endpoint management, software deployment, application, and device control.
It also offers security compliance management, endpoint threat detection, and response features.
SanerNow is its IT asset Management software that easily assesses, audit, and administer your IT Assets and keeps you compliant and audit-ready always.
Track the live status of your hardware and software inventory by running incessant scans and instantly monitor and discover your IT assets available at any remote location
Device and web threat management
Instantly detect vulnerable and non-compliant assets.
It makes you always audit-ready with insightful reports
Automated threat response
Vulnerability scanning and vulnerability management
IT asset management
Security compliance and endpoint visibility
Limited functions in risk management
The reporting system is complicated.
Not easy to navigate
EzofficeInventory is a cost-effective cloud-based software for IT asset management and control.
Track and control assets across multiple locations from anywhere with a mobile app. Schedule and streamline your maintenance and manage vendors.
Complete IT asset lifecycle management from procurement to retirement. Track asset purchase orders, vendors, maintenance histories, availability, and lifetime costs
Inventory and compliance management
Centralized inventory database
Provides REST APIs to integrate with any other applications
Easy to manage asset
Simple to set up
Good support team and prompt response
The view is not optimized for different screens
Difficult to process multiple assets at a time
The steep initial learning curve
Alloy Navigator is an IT Service and Asset Management tool designed to centralize, automate, and streamline IT operations for organizations.
It has two platforms – Alloy Navigator Express and Alloy Navigator Enterprise.
Alloy Navigator Express is an IT asset management software built to help small and medium businesses manage, improve, and deliver better help desk services to their customers.
Alloy Navigator Enterprise provides users with comprehensive IT Asset Management paired with ITIL-based IT Service Management functionalities.
It is perfect for corporate enterprises and large organizations that aspire to increase the efficiency of their IT operations.
It gives a complete overview of all hardware and software assets in your organization.
Streamline maintenance of IT assets and reduces downtime by suggesting prior maintenance if required as per performance
Activity and asset tracking
Assignment and audit management
Compliance, license, and contract management
Easy to use and implement
Value for money
Complicated customization and complex backend
Too many menus and navigation causes confusion
Ivanti asset management software gives a complete view of software, hardware, servers, routers, and more assets.
It tracks your IT assets to make them work best for you. The solution's configurable design helps you define and follow custom workflows or implement out-of-the-box processes.
Consistent IT asset management from procurement to purchase order, receipt, deployment, and disposal.
Keep track of IT asset information, including finding data, lifecycle status, current stock, location, and warranty information.
Mobile application to manage and track your IT assets while distant or on the move. Search for assets, update information, check for incidents, and apply automated quick actions.
Contract, license, and renewal management
Support is excellent
Mobile and desktop workspaces
The user interface needs improvement
Setup is complicated and time taking
Hard to use and steep learning curve
TyaSuite is a Cloud-based Enterprise Resource Planning (ERP) software designed to help businesses manage IT assets on a centralized platform.
It enables organizations to streamline the entire procurement lifecycle, from optimizing purchase requisitions (PRs) based on available stock, safety stocks, or lead time to processing invoices and payments.
Asset, auction, and audit management
Automated depreciation calculation as per the companies act
Physical verification of assets through a mobile application
Service maintenance and asset service tracking
Asset warranty and insurance tracking
Approval process control
Inventory and workflow management
Easy and fast implementation
Flexible and intuitive user interface
Simple to use
Prompt and excellent support
Business intelligence is pretty simple
There are many IT asset management softwares that helps to manage your IT assets. You should first understand and list down your business' needs, which features and functionalities you're looking for and what your budget is. Based on that you can choose the one which is best for you.
Though with all its goodness, SaaS brings financial, security, and compliance risks to organizations. For IT teams, issues like providing and revoking access to employees during onboarding and offboarding or when their role changes are very time-consuming.
SaaS operations consist of procuring the right set of SaaS apps, managing access to these apps by users/departments, monitoring their usage, and offboarding them properly when they are no longer needed.
When an organization has a large number of SaaS applications in its SaaS stack, it gives rise to SaaS Sprawl.
In this post, we've discussed 7 symptoms of an unoptimized SaaS stack and solutions to optimize the same.
An obese SaaS stack leads to SaaS wastage. It's a disease! It not only causes financial issues but also gives you security and compliance problems. That's why you must keep tight control on your SaaS stack. And it begins with managing your SaaS vendors.
JumpCloud changes the way IT administrators manage their organization by offering a comprehensive and flexible cloud directory platform.
Lacework is a good cloud security posture management tool, but if you're looking for a user-friendly tool with no or low learning curve, then it may not be suitable for you.
Network security prevents unauthorized access of information or misuse of the organizational network. It includes hardware and software technologies designed to protect the safety and reliability of a network and data.